S78 E24215-A1 – Amend Ordinance No. 2013-0392, passed on April 30, 2013 to increase the maximum contract amount from $710,000.00 to $842,000.00 and extend the contract term from May 15, 2018 to May 14, 2019 for the sole source contract (4600011953) between HR Green, Inc and the City of Houston for hosted license and permit system for the Administration and Regulatory Affairs Department (ARA).
Specific Explanation:
The Director of the Administration and Regulatory Affairs Department and the Chief Procurement Officer recommend that City Council approve amending ordinance to increase the maximum contract amount from $710,000.00 to $842,000.00 and extend the contract term from May 15, 2018 to May 14, 2019 for the sole source contract between HR Green, Inc and the City of Houston for hosted license and permit system for the Administration and Regulatory Affairs Department.
This contract was awarded on May 1, 2013 by Ordinance No. 2013-0392, for a three-year term with two one-year options, in the original amount of $710,000.00. Expenditures as February 16, 2018 totaled $682,000.00. The increase to the maximum contract amount is needed to ensure that services continue through the end of the contract term extension. ARA is working with Houston Information Technology Services to implement a different permitting System but it will not be in place prior to the expiration of this contract, therefore an extension of this contract is required.
The scope of work requires the contractor to provide all equipment and services necessary to maintain a hosted license and permits system for licensing, investigations, permit processing, and fee-collection activities for ARA commercial permitting and transportation, and for the Houston Police Department traffic accident report system. Additionally, the contractor shall continue to provide these services through the internet using hardware and software sourced by and located at the contractor’s data center.
HR Green, Inc provides a customized, system-configuration software program (GovPartner Connect), and is the sole proprietor, sole owner and sole possessor of the (GovPartner Connect) application suite (source code). Moreover, HR Green, Inc is the only entity that possesses the capabilities of supporting and enhancing the application suite, which is the application that facilitates transactions synchronized through web-services integration between the (GovPartner Connect) application suite and INovah. Finally, HR Green, Inc is the sole entity that can provide training services for the hosted solution.
M/WBE Subcontracting:
MWBE Zero Percentage Goal Document approved by the Office of Business Opportunity
Fiscal Note:
Funding for this item is included in the FY2018 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ordinance No. 2014-1078.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2018
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OUT YEARS
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TOTAL
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Administrative & Regulatory Affairs
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$22,000.00
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$110,000.00
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$132,000.00
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