S49-H26315 - Approve an ordinance awarding a sole source contract to Amadeus Airport IT Americas, Inc. in an amount not to exceed $235,061.45 for the renewal of PROPworks software maintenance and support services for the Houston Airport System.
Specific Explanation:
The Director of the Houston Airport System and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a sole source contract to Amadeus Airport IT Americas, Inc. in an amount not to exceed $235,061.45 for the renewal of PROPworks software maintenance and support services for a 60-month period for the Houston Airport System (HAS). The Chief Procurement Officer may terminate this contract at any time upon a 30-day notice.
The renewal of the maintenance and support service is imperative to keep HAS's software application operational. As part of the contract, HAS will receive software updates, patches, telephone and web based support services required to maintain the PROPworks software application. PROPworks is a property and revenue management system designed specifically for airports and is currently used by the HAS Finance Division. It is used for tracking all revenue generated through the use of HAS resources by tenants and provides for the billing of tenants based on this usage as well as providing reports related to the revenue billing associated with the tenants. Additionally, it tracks statistical information such as cargo weights, passenger counts and landings. The application is designed to reduce cost, optimize cash flow, and improve operational efficiencies.
Amadeus Airport IT Americas, Inc. is the proprietary owner, developer, manufacturer, supplier and distributor of the licensed PROPworks software application and as such, Amadeus is the sole authorized provider of the PROPworks software implementation service, maintenance, support and consulting services. Therefore, no third parties are permitted under any circumstances to offer software maintenance and support services of the application as provided by the contractor.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) “a procurement of items that are available from only one source, including: items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies” of the Texas Local Government Code for exempted procurements.
M/WBE Participation:
M/WBE Zero Percentage Goal document approved by the Houston Airport System’s Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source for this purchase.
Fiscal Note:
Funding for this item is included in the FY2018 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2018
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OUT YEARS
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TOTAL
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Houston Airport System
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$45,622.92
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$189,438.53
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$235,061.45
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