ORDINANCE appropriating $937,000.00 out of Police Consolidated Construction Fund for Fire and Security Alarm System Maintenance, Inspection, Testing, and Monitoring Services for various City Departments; approving and authorizing contract between the City of Houston and FIRETROL PROTECTION SYSTEMS, INC; providing a maximum contract amount - 3 Years with two one-year options - $14,723,579.55 - Total contract term - Enterprise Fund

Request for Proposals Received on July 20, 2017  for S19-T26134 - Approve an ordinance authorizing the appropriation of $937,000.00 out of the Police Consolidated Construction Fund (4504) and awarding a contract to Firetrol Protection Systems, Inc. in an amount not to exceed $14,723,579.55 for fire and security alarm system maintenance, inspections, testing and monitoring services for various departments.

Specific Explanation:

The Chief Procurement Officer recommends that City Council approve an ordinance authorizing the appropriation of $937,000.00 out of the Police Consolidated Construction Fund (4504) and awarding a three-year contract, with two one-year options to Firetrol Protection Systems, Inc. in an amount not to exceed $14,723,579.55 for fire and security alarm system maintenance, inspections, testing and monitoring for various departments.

The scope of work requires the contractor to provide all supervision, labor, transportation, tools & equipment, and supplies necessary to provide alarm monitoring, inspections, sensitivity testing, maintenance, repairs, and Twenty-four (24) hour answering / telephone response services. Contractor shall also respond physically (be on site) for emergencies within two-hours after being contacted should a fire alarm and/or sprinkler system malfunction.

This project was advertised in accordance with the requirements of the State of Texas bid laws.  Twenty-five prospective proposers downloaded the solicitation document from SPD's e-bidding website, and as a result, proposals were received from Firetrol Protection Systems, Inc.; Koetter Fire Protection of Houston, LLC;, Advantage Interests, Inc.; and Firetron Protection Systems, inc.  The evaluation committee was comprised of three evaluators from General Services, Airport and Parks Departments.  The proposals were evaluated based upon the following criteria.

•  Responsiveness to RFP

•  Contractor Qualifications

•  Service and Support

•  Staff Experience/Background

•  Methodology

•   Price

Firetrol Protection Systems, Inc was deemed the best respondent

M/WBE Subcontrating:

This request for proposal was issued as a goal oriented with a 11% M/WBE participation level.  Firetrol Protection Systems, Inc. has designated the below-named companies as its certified M/WBE subcontractors.

The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors.  In this case, Firetrol Protection Systems, Inc. provides health benefits for eligible employees in compliance with City policy.

Hire Houston First:

The proposed contract requires compliance with the City's Hire Houston First (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation.  In this case, Firetrol Protection Systems, Inc. does not meet the requirements for HHF designation; no other HHF firms were within three percent.

Fiscal Note:

Funding for this item is included in the FY18 Adopted Budget.  Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.

                                          ESTIMATED SPENDING AUTHORITY

$2,057,279.51 – Maintenance, Renewal and Replacement Fund (2105)

$1,568,000.00 – Police Consolidated Construction Fund (4504)

$9,326,500.04 – HAS Revenue Fund (8001)

$1,100,300.00 – Water & Sewer System Operating Fund (8300)

$     60,000.00 -  Dedicated Drainage and Street Renewal Fund (2310) Supported by

                           Metro Funds (FY18-$9,450.00) and Ad Valorem Taxes (FY18-$5,550.00)

$     40,000.00 -  Stormwater Fund (2302)

$   571,500.00 – General Fund (1000)

$14,723,579.55 - TOTAL

Richard Morris/832-393-8736

Roy Korthals/832-393-8734

Justina Mann/281-230-8086