Formal Sole Bid Received on January 4, 2018 for S10-L26391 – Approve an ordinance awarding a contract to M.U.I. Services, L.L.C. in an amount not to exceed $780,382.00 for meter vault services for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year contract with two one-year options to M.U.I. Services, L.L.C. on its sole bid for meter vault services in the total amount not to exceed $780,382.00 for Houston Public Works.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Forty-three prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and one bid was received. Subsequent to the receipt of the bid, prospective bidders were contacted to determine the reason for the limited interest to this solicitation. The responses ranged from the scope not being their core business, to a limited volume of work expected over a maximum five-year contract term.
The scope of work requires the contractor to provide all labor, supervision, parts, materials, tools, equipment, supplies and transportation necessary to provide on-demand maintenance and replacement of meter vaults and repairs to surface areas at meter vault foundations.
M/WBE Participation:
This invitation to bid was issued as a goal-oriented contract with an 11% goal for M/WBE participation level. M.U.I. Services, L.L.C. has designated the below-named company as its certified M/WBE subcontractor:
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Vendor Name
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Type of Work
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Amount
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%
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Gennoa French Enterprisess, Inc.
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Excavation, and Meter Vault Installation |
$85,842.02
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11%
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Pay or Play Program:
The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, M.U.I. Services, L.L.C. provides benefits for some employees but will pay into the Contractor Responsibility Fund in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, M.U.I. Services, L.L.C. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY18 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2018
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OUT YEARS
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TOTAL
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Houston Public Works
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$13,000.00
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$767,382.00
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$780,382.00
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