Request for Proposal received on August 14, 2017 for S66-T26207: Approve an ordinance awarding a professional services contract to Morris & McDaniel, Inc. in an amount not to exceed $1,300,000 for promotional testing and assessment testing services for the positions of Fire Captain and Senior Captain for the Human Resource Department .
Specific Explanation:
The Director of Human Resources and the Chief Procurement Officer recommend the City Council approve an ordinance awarding a three-year professional services contract with two one-year options to Morris & McDaniel, Inc. for a total contract amount not to exceed $1,300,000.00, for Assessment Testing Services to the Houston Fire Department (HFD) for the positions of Fire Captain and Senior Fire Captain. The Director of Human Resources may terminate this Agreement at any time by giving 30 (thirty) days written notice to the contractor, with a copy of the notice to the Chief Procurement Officer.
Morris & McDaniel will provide turnkey services related to promotional testing for the rank of Captain and Senior Captain and ensure all components for the HFD Captain and HFD Senior Captain promotional process are legally and professionally defensible and are in compliance with December 19, 2012 Interim Article 11 Agreement to the 2011 Collective Bargaining Agreement (CBA) between the City of Houston and the Majority Bargaining Agent (MBA) as well as Chapter 143 of the Texas Local Government Code. The Contractor will develop and perform all work, job analysis and validation for the HFD Captain and Senior Captain exams, their compositions, book selection, development, administration, grading, as well as review of and response to all appeals filed by the candidates as required by the CBA. The job analysis shall be prepared under the supervision of professionally qualified personnel (Professionally qualified personnel shall be deemed to be an individual(s) with at least a Ph.D. in Industrial/Organizational ("I/O") Psychology).
The Request for Proposal (RFP) was advertised in accordance with the requirements of the State of Texas bid laws. As a result, proposals were received from Morris & McDaniel, Inc. and IO Solutions, Inc. The evaluation committee consisted of employees from the Houston Fire Department and Human Resources (HR).
The proposals were evaluated based upon the following criteria:
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Responsiveness of Proposal
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Technical Competence
- Price Proposal
Morris & McDaniel received the highest overall score after a comprehensive evaluation. HFD and HR are confident, Morris & McDaniel is well qualified to perform the required services as outlined in the RFP.
MWBE Subcontracting
The RFP was advertised with an 11% goal for MWBE participation. Morris & McDaniel has designated the following company as its certified MWBE subcontractors:
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Vendor Name
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Type of Work
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Amount
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Percentage
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BE Staffing Solutions, LLC
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Temporary Staffing
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$143,000.00
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11%
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Pay or Play Program
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, the contractor provides health benefits to eligible employees in compliance with City policy.
Hire Houston First
The proposed contract requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Morris & McDaniel does not meet the requirement for HHF designation; no HHF firms were within three percent.
Fiscal Note
Funding for this item is included in the FY2018 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ordinance 2014-1078.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2018
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OUT YEARS
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TOTAL
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Human Resources
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$500,000.00
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$800,000.00
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$1,300,000.00
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