Sole Bid Received January 4, 2018 for S21-S26443 - Approve an award to Vector Aerospace Helicopter Services, Inc. in an amount not to exceed amount $423,348.00 for Pratt & Whitney PT6 engine component overhaul or exchange, parts, and repair services for the Houston Police Department.
Specific Explanation:
The Chief of the Houston Police Department and the Chief Procurement Officer recommend that City Council approve an award to Vector Aerospace Helicopter Services, Inc. on its sole bid in an amount not to exceed $423,348.00 for Pratt & Whitney PT6 engine component overhaul or exchange, parts, and repair services for the Houston Police Department and that authorization be given to make purchases , as needed, for a 36-month period, with two one-year options. This award consists of one price list and thirteen line items. The price list includes, but not limited to gear shafts, fuel control levers, oil filters, turbine blades, and compressors. The line items consist of gearboxes, valve heaters, and pumps which may require overhaul or exchange services dependent on the scheduled life-limited status. Additionally, this award includes a labor component estimated at 150 hours per year for repair work that cannot be performed by City aircraft maintenance personnel.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Two prospective bidders downloaded the solicitation document from SPD's e-bidding website, and one bid was received for Groups I - III.
Subsequent to receipt of the bid, the Strategic Procurement Division contacted the potential bidder to determine the reason for the limited response to the ITB; a representative of Dallas Airmotive, Inc. stated they could not meet the bid close date nor the requirements in the specifications of the bid.
M/WBE Participation:
Zero-percentage goal document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Vector Aerospace Helicopter Services, Inc. does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY18 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2018
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OUT YEARS
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TOTAL
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Houston Police Department
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$84,669.00
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$338,679.00
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$423,348.00
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