SUBJECT: Homeowner Agreement for Flood Mitigation Assistance Home Elevation Project between the City of Houston and the property owner at 5835 Reamer Street, Houston, Texas 77096-4202 for the disbursement of funds from the Texas Water Development Board under the FEMA Flood Mitigation Assistance Grant.
RECOMMENDATION: (SUMMARY) Adopt an ordinance approving and authorizing a Homeowner Agreement for Flood Mitigation Assistance Home Elevation Project between the City of Houston and the property owner at 5835 Reamer Street, Houston, Texas 77096-4202and disburse funds.
PROJECT NOTICE/JUSTIFICATION: The Flood Mitigation Assistance Grant for 42 flood-prone homes was awarded to the City of Houston on the behalf of the homeowners. On September 28, 2016, City Council passed Ordinance No. 2016-0735 approving an agreement between the City of Houston and Texas Water Development Board for administering the Grant and to receive funds as sub-applicant from the Texas Water Development Board for reimbursement of the cost to complete the elevation of the flood-prone homes up to $14,846,975.92 for 42 approved homes.
DESCRIPTION: This project consists of elevating the home at least 12-inches above the base flood elevation.
LOCATION: The Property is located in Key Map Grid 530 R.
SCOPE OF THIS AGREEMENT: The City entered into an Agreement with Texas Water Development Board to administer the Grant to complete the elevation of 42 flood-prone homes. The City is to enter into an Agreement with the Homeowner for the performance of the elevation work.
The pre-qualified elevation contractor, Planet Three Consulting Corp. was selected by the homeowner and has entered an Agreement for Flood Mitigation Assistance Home Elevation Project with the Contractor for a bid amount of $190,728.83. The Contractor is responsible for the elevation services required to perform and complete the project per the approved scope of work, as outlined in Exhibit A of the Agreement. The homeowner is responsible for the work performed by the Contractor however the City of Houston will provide inspection construction management, administrative oversite and Invoice approval and fund disbursements directly to the Contractor on behalf of the property owner.
The total construction cost includes the bid amount ($190,728.83), inspection and survey fee ($5,000) and lodging ($7,392) totaling $203,120.83. Per the terms of the Agreement, the homeowner will be responsible for paying 10% of the construction cost ($19,072.88), 10% of the inspection fee ($500) and 10% of the lodging cost (739.20), and the Grant will be responsible for 90% of the total project cost.
The City’s administrative and construction management costs were calculated and assessed for the approved 42 homes. The City’s Administrative contribution is $438.50 and the Grant and Project Management contribution is $15,221.70.
M/WBE: The Contractor under this Agreement was encouraged but not required to participate in the City’s M/WBE Program, because it involves the use of federal funds and is subject to specific contract rules of the federal government for this Grant.
PROJECT COSTS: The total project cost is $218,781.03 to be allocated as follows:
|
Cost
|
Grant Share
|
Homeowner Share
|
City of Houston
(In Kind)
|
|
Bid Amount
|
$190,728.83
|
$171,655.95
|
$ 19,072.88
|
$ 0.00
|
|
Subcontractor/Inspector
|
$ 5,000.00
|
$ 4,500.00
|
$ 500.00
|
$ 0.00
|
|
Temporary Lodging maximum 56 nights
|
$ 7,392.00
|
$ 6,652.80
|
$ 739.20
|
$ 0.00
|
|
Administration/Project. Management.
|
$ 15,660.20
|
$ 15,221.70
|
$ 0.00
|
$ 438.50
|
|
Total Project Cost
|
$218,781.03
|
$198,030.45
|
$ 20,312.08
|
$ 438.50
|
City will invoice for reimbursement of actual costs up to the not-to-exceed maximum Grant approved budget amount of $236,474.10. Funding does not include the City’s Administrative Contribution.
ACTION RECOMMENDED: It is recommended that the City Council adopt an ordinance approving and authorizing the Homeowner Agreement for Flood Mitigation Assistance Home Elevation Project between the City of Houston and the property owner at 5835 Reamer Street, Houston, Texas 77096-4202 and allocate a not-to-exceed maximum Grant approved budget amount of $236,474.10 for this property.
__________________________________
Carol Ellinger Haddock, P.E.
Acting Director
Department of Public Works and Engineering