Formal Bids Received November 2, 2017 for S40-S25933 - Approve an award to Clear Glass Mobile Service, Inc. in an amount not to exceed $750,000.00 for automotive replacement glass for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to Clear Glass Mobile Service, Inc. on its low overall bid in an amount not to exceed $750,000.00 for automotive replacement glass for the Fleet Management Department (FMD). It is further requested that authorization be given to make purchases, as needed, for a thirty-six month term with two (2) one-year options. This award consists of price lists for automotive glass replacement items; which includes, but is not limited to, foreign flat laminated, domestic curved, flat tempered and curved windshields; and windshield replacement parts. This award also includes a $336,825.00 labor component for items that cannot be repaired by City fleet maintenance personnel.
This is a price list and line item award. Relative to the price list, the best discount which determines the low bid for a price list is the best bid received for quantities of high-use items selected as sample pricing items based on the current needs of the department. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Four prospective bidders downloaded the solicitation document from SPD's e-bidding website, and two bids were received as outlined below.
Clear Glass Mobile Service, Inc.: Award on its low overall bid for Groups 1 - 8 in an amount not to exceed $750,000.00.
Company Sample Pricing & Line Item Total
1. Clear Glass Mobile Service, Inc. $5,850.49
2. Apple Glass Company, LTD $8,572.63
This item will replace Emergency Purchase Order Item No. 16, approved by Council Motion No. 2016-0348, passed July 13, 2016.
MWBE Subcontracting: This bid was issued with an 11% goal for MWBE participation.
Clear Glass Mobile Service, Inc. has designated the below-named company as its certified MWBE subcontractor.
Company Type of Work Dollar Amount
Elite Window Films Provide Window Tint $82,500.00
The Office of Business Opportunity will monitor this award.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Clear Glass Mobile Service, Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
"Funding of this item is included in the FY2018 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078."
__________________________________ ____________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
| EstimatedSpending Authority |
| Department |
FY18 |
Out Years |
Total |
| Fleet Management |
$150,000.00 |
$600,000.00 |
$750,000.00 |