ORDINANCE amending Ordinance No. 2013-0816, as amended, to increase the maximum contract amounts and approving and authorizing 1) a third amendment to the agreement for Westlaw Computer-Assisted legal research services and clear services, and 2) a third amendment to the library maintenance agreement for print products, between the City of Houston and WEST, A Thomson Reuters Business, for the Legal Department

The City currently has two contracts with West for computer-assisted legal research services and library print products.  The current contracts will expire on December 31, 2017.  The City Attorney recommends that City Council approve an amendment to the above contracts to extend the contract term for an additional 3 months through March 31, 2018 and to increase the maximum contract amounts to fund the additional term.  This extension will permit the Legal Department and the Strategic Purchasing Department to finalize the contract for computer-assisted legal research and investigative services for all City departments and a library print products agreement for the Legal Department.  The current contracts contain a “termination for convenience” clause which will permit the City to terminate the contract early should the RFP process conclude before March 31, 2018.

At the conclusion of the RFP process, we will place an item on the Council agenda to award the contracts to the successful proposer.

Fiscal Note:

Funding for this item is included in the FY2018 Adopted Budget.  Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.

Ord. No. 2013-0816; 09/18/2013

Ord. No. 2016-0713; 09/21/2016

Current Maximum Contract Amounts:

LMA     

Current Maximum Contract Amount:  $241,306

Additional Allocation:                          $7,500   General Fund 1000

Additional Allocation:                          $17,500 Property & Casualty 1004

Total Additional Allocation:                 $25,000

New Maximum Contract Amount:   $266, 306    

Westlaw Next

Current Maximum Contract Amount    $843,916

Additional Allocation:                           $20,500   General Fund 1000

Additional Allocation:                          $61,500   Property & Casualty Fund 1004

Total Additional Allocation:                  $82,000

New Maximum Contract Amount:    $925,916

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Ronald C. Lewis, City Attorney