S35-S24433-A1 - Amend Council Motion No. 2013-0365, passed June 5, 2013 to increase the spending authority from $1,442,066.95 to $1,748,583.69 for thermoplastic pavement marking preform materials for the Department of Public Works and Engineering.
Specific Explanation:
The Director of the Department of Public Works and Engineering and the Chief Procurement Officer recommend that City Council amend Council Motion No. 2013-0365, to increase the spending authority for thermoplastic pavement marking preform materials awarded to Flint Trading, Inc. from $1,442,066.95 to $1,748,583.69. The additional spending authority will enable the department to continue to make purchases until a new award is able to be presented to City Council for award in the next 180 days.
The thermoplastic pavement marking preform materials are used by the Department of Public Works & Engineering to direct traffic and pedestrian flow citywide at pedestrian crossings, school and handicap zones, bicycle trail crossings and traffic lanes while enhancing public safety. The flooding caused by Hurricane Harvey resulted in damaged and missing markers. The omission of these markers can become a safety hazard. Therefore, the department had to replace them as soon as possible which caused the spending authority to deplete at a faster rate than expected.
This award began June 11, 2013 for a thirty-six month term with two (2) one-year options to extend in an amount not to exceed $1,442,066.95. Expenditures as of October 31, 2017 totaled $1,265,662.80. All other terms and conditions shall remain as previously approved by City Council.
This award consists of a Flint Trading Premark price list and two line items which includes, but is not limited to materials for marking street lines, street right lane arrows, street left lane arrows, street stop markings, street combo arrows and other various speciality markings.
MWBE participation:
Zero percentage goal-document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids were not solicited because the department is utilizing a sole source supplier for this purchase.
Fiscal Note:
Funding for this item is included in the FY18 Adopted Budget. Therefore, no fiscal note is required as stated in the Financial Policy Ord. 2014-1078.
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Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division