S72-T22221-A2 – Approve an Amending Ordinance to Increase the Maximum Contract Amount from $37,000,000.00 to $47,000,000.00 for Contract No. 4600007959 between the City of Houston and Tetra Tech for Disaster Management Recovery and Consulting Services for the Solid Waste Management Department.
Specific Explanation:
The Director of the Solid Waste Management Department and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $37,000,000.00 to $47,000,000.00 for the contract between TetraTech and the City of Houston for disaster management recovery and consulting services.
The contract was awarded on August 1, 2007 by Ordinance No. 2007-0883 for a five-year term, with two one-year options for a pre-positioned contract, which will be activated and funded by City Council only in the events of emergencies. On September 17, 2008, by Ordinance No. 2008-0827, City Council authorized the activation of this contract and awarded $15,000,000.00 to be funded via the Hurricane Ike Disaster Management Services Fund. On December 3, 2008, by Ordinance No. 2008-1066, the initial Hurricane Ike Disaster Funding amount was increased from $15,000,000.00 to $35,000,000.00 to allow the contractor to complete Hurricane Ike’s debris recovery services including the removal of over 225,000 dead or hazardous leaning trees, hanging limbs and stumps, and to remove an estimated five million cubic yards of disaster-generated debris. On August 15, 2013, by Ordinance 2013-0712, City Council authorized an amendment to extend the contract term from April 15, 2014 to April 15, 2019 and the approval of a modified contract fee schedule for disaster management recovery and consulting services for Solid Waste Management. On June 24, 2015 Ordinance 2015-637 made $2,000,000 available for payments to Tetra Tech which implicitly raised the maximum contract amount to $37,000,000
The purpose for the increase of this contract is to manage the Hurricane Harvey storm debris cleanup operation. Management includes field inspection and monitoring of storm debris loading, transport and disposal. It includes managing and directing hauling contractors, executing, collecting, processing and correlating load tickets to invoices for proper payment. TetraTech will prepare all payment documentation, verify invoices against load tickets, perform liaison duties with Federal Emergency Management Agency (FEMA) and other government agencies, measure and validate loading and transport equipment used by contract hauler and in effect manage the day-to-day activities of the debris cleanup operation.
The scope of work requires the contractor to provide all labor, material, equipment and supervision necessary to manage, monitor and certify all disaster management recovery and consulting services in the event of natural or man-made disasters. The contractor is required to manage and monitor all City of Houston debris hauler contractors to ensure they are in compliance with the Federal Emergency Management Agency (FEMA) reimbursement guidelines, which includes measuring and certifying all debris hauler contractors’ vehicles certification for load volume of eligible debris, monitoring loading of vehicles in disaster areas, unloading of vehicles at designated landfills and preparing issuing certified load tickets.
M/WBE Participation:
The contract was awarded with an 11% M/WBE participation goal, and the contractor is currently achieving 21.66%. The Office of Business Opportunity will continue to monitor this contract to ensure maximum M/WBE participation.
Disaster Recovery Note:
This item is related to the impact of Hurricane Harvey DR4332 and it is the City’s intent to seek reimbursement from the Federal Emergency Management Agency (“FEMA”) and other eligible sources for such expenditures
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Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division