SUBJECT: Approve Task Order Contract for Professional Project Management Services with Vergel Gay & Associates, LLC for the Task Order and Job Order Contracting Program.
RECOMMENDATION: Approve a task order contract for professional project management services with Vergel Gay & Associates, LLC for the Task Order and Job Order Contracting Program.
SPECIFIC EXPLANATION: The General Services Department (GSD) recommends that City Council approve a task order contract with Vergel Gay & Associates, LLC (VGA) for professional project management services for the Task Order and Job Order Contracting Program, and delegate authority to the director to approve supplemental allocations up to a maximum contract amount of $1,200,000. The contract provides for a term of three years with two one-year renewal options. As departments identify projects, funding will be made available through supplemental allocations from various departmental budgets and/or appropriations from various bond funds up to the maximum contract amount.
On November 20, 2015 and November 27, 2015, GSD advertised a Request for Proposal (RFP) for project management services. The RFP contained selection criteria that ranked respondents on project management experience, proposed key personnel’s experience, team relationships, and sub-consultant’s experience. Thirteen firms submitted Statements of Qualifications. A selection committee comprised of representatives from GSD evaluated and ranked the respondents. The selection committee invited nine qualified firms to participate in an interview/presentation session. One firm declined the invitation. VGA received the highest points based on the advertised criteria.
SCOPE OF CONTRACT AND FEE: Under the terms of the contract, VGA will provide project management services on an as needed basis for various City departments. Basic services fees for each task order will be negotiated based upon the size and complexity of the project and paid on a lump sum basis.
GSD utilizes task order contracts to facilitate roof design, project management services, minor architectural and engineering design services including structural, civil, and mechanical, electrical and plumbing for the construction, repairs, rehabilitations, or alterations of facilities for its client departments. Having these contracts in place allows the City to expedite facility construction projects and can help the City respond quickly to emergency situations.
PROJECT LOCATION: Citywide
M/WBE PARTICIPATION: Due to the technical and specialized nature of the services, the work will be self-performed under task orders that will be issued on an as-needed basis. The Office of Business Opportunity has reviewed the scope of services and approved a waiver of the M/WBE goal for VGA as described in the attached correspondence.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ Ordinance regarding health benefits for employees of City contractors. In this case, VGA has elected to pay into the Contractor Responsibility Fund in compliance with City policy.