SUBJECT: Accept Work for Rehabilitation to Large Diameter Water Lines, Valves and Appurtenances, Package No. 10; WBS Nos. S-000701-0013-3 and S-000701-0013-4.
RECOMMENDATION: (Summary) Pass a motion to approve the final Contract Amount of $1,720,187.81 or 13.99% under the original Contract Amount, accept the Work and authorize final payment.
PROJECT NOTICE/JUSTIFICATION: This project included construction or rehabilitation to primarily large diameter water lines, valves and appurtenances (24 inches in diameter and greater). The City issued work orders over a 2-year period with an additional extended 2 years. The amount of work performed varied from no construction activity to times when multiple crews were necessary to meet requirements.
DESCRIPTION/SCOPE: This project consisted of mobilizing and coordinating with the City’s Engineer to develop appropriate rehabilitation solutions, installing remedies, bedding and backfilling utilities, and restoring surface around the area of work. Lockwood, Andrews, & Newnam, Inc. designed the project with 730 calendar days allowed for construction. The project was awarded to Reytec Construction Resources, Inc. with an original Contract Amount of $2,000.000.00 with an Adjustment Factor of 0.90.
LOCATION: The project was located in Council Districts A, B, D, E, F, G, H, I, J, and K. The project was located in various Key Map Grids.
CONTRACT COMPLETION AND COST: The Contractor, Reytec Construction Resources,Inc. has completed the work under the subject Contract. The project was completed beyond the established completion date with an additional 730 days approved by Change Order No(s) 2 & 3. Any liquidated damages were not assessed to the Contractor. The City extended the contract duration to utilize the unspent Contract Amount. The final cost of the project, including overrun and underrun of estimated unit price quantities and previously approved Change Order No(s) 1 & 4 is $1,720,187.81, a decrease of $279,812.19 or 13.99% under the original Contract Amount and under 5% contingency amount. The decreased cost is a result of the difference between planned and measured quantities.
M/WSBE PARTICIPATION: The M/WSBE goal established for this project was 18%. According to Office of Business Opportunity, the participation was 3.41%. Contractor’s M/WSBE performance evaluation was rated Unsatisfactory. Contractor failed to provide sufficient evidence to support adherence to the contract and good faith efforts policy in meeting goals. Contractor added sub-contractors but failed to adequately document efforts to use the originally listed sub-contractors or to document work that was emergency in nature or work turned down by goal credit sub-contractors.
________________________________
Carol Ellinger Haddock, P.E.
Acting Director
Department of Public Works and Engineering
WBS No. S-000701-0013-4