SPD-MLK-08272017-007 - Approve payment to Luxfer Magtech, Inc. to address emergency disaster recovery activities as a result of Hurricane Harvey for Meals Ready to Eat (MREs) in the amount of $641,215.20 for the Mayor’s Office of Emergency Management.
Specific Explanation:
The Director of the Mayor’s Office of Emergency Management and the Chief Procurement Officer recommend that City Council approve payment to Luxfer Magtech, Inc. for meals ready to eat in the amount of $641,215.20 to address emergency disaster recovery activities because of Hurricane Harvey.
On August 27th, 2017, the Mayor’s Office of Emergency Management (OEM) had to respond to unprecedented and historical flooding that displaced citizenry local and regionally. As a result, OEM requested emergency MREs and food/replacement meals to feed and nourish the multitudes of displaced citizenry being housed at the various shelters (GRB, NRG, Toyota Center, NW Mall, Fannin Warehouse, churches and community centers) and satellite food/water distribution and staging areas setup throughout the City. These MREs and food replacement meals were also made available to both classified and civilian first responders (i.e. HPD, HFD, PWE, OEM etc.) out in the field for consumption and distribution during extended shifts. If OEM staff had not acted quickly, many displaced citizens/individuals with no shelter nor food, including those at risk with disabilities and seniors, would have gone hungry do to no or inconsistent access to food and water throughout this force majeure event.
Luxfer Magtech, Inc. was identified and selected as one of only two firm's that could immediately source and provide emergency palletized MRE supplies in bulk/truckload quantities (11,108 Cases/12 meals per case @ $593,215.20). Luxfer Magtech, Inc. also provided the professional delivery logistics and communications (FOB Freight/Shipping @ $48,000.00) necessary to:
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Coordinate with various City, County and State personnel and law enforcement agencies to circumvent flooded and impassable thoroughfares, roadblocks and provide escorts as necessary to ensure the MRE shipments would arrive at the designated delivery point(s) so distribution could begin as soon as possible.
This recommendation was made pursuant to Chapter 252, Section 252.022 (a) (2) "a procurement necessary to preserve or protect the public health or safety of the municipality's residents" of the Texas Local Government Code for exempted procurements.
M/WBE Participation:
OBO approves the waiver of an M/WBE goal on this procurement because, as per Chapter 15 of the Code of Ordinance, a waiver is appropriate when a public or administrative emergency exists which requires the goods or services to be provided with unusual immediacy.
Hire Houston First:
The proposed procurement may be funded by a federal grant; therefore, exempt from “Hire Houston First” (HHF) ordinance that promotes economic opportunity for Houston Business and support job creation.
Disaster Recovery Note:
This item is related to the impact of Hurricane Harvey DR4332 and it is the City’s intent to seek reimbursement from the Federal Emergency Management Agency (“FEMA”) and other eligible sources for such expenditures.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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