S78-N26226-A1 – Amend Council Motion No. 2017-0478, passed July 26th, 2017 to increase the spending authority from $55,169.00 to $65,834.00 for the purchase of pump repair service for dry pit solids handling pump #3 for the Department of Public Works and Engineering.
Specific Explanation:
The Director of the Department Public Works and Engineering and the Chief Procurement Officer recommend that the City Council approves an amendment to Council Motion No. 2017-0478, to increase the spending authority from $55,169.00 to $65,834.00 for the purchase of pump repair service for dry pit solids handling pump #3, and that authorization be given to issue purchase order to Smith Pump Company, Inc for the Department of Public Works and Engineering.
The scope of work requires the supplier to disassemble, repair, and inspect 24MNF-39 pump #3 (S/N: 85 ZUS-83 49-2) volute element for the Department of Public Works and Engineering, Cullen Maintenance Facility located at the City of Houston’s MacGreggor Lift Station, F/N: 188, at 7440 Cullen Blvd, Houston, TX 77051. Currently, there are four (4) identical dry pit solid handling pumps located at the MacGreggor Lift Station, F/N: 188. As of today, only 2 pumps are operable. The Texas Commission on Environmental Quality requires that 3 of 4 needs pumps must be operable to meet firm capacity and back up requirements. The pumps estimated age is about twenty (20) years. The current condition of these pumps is fair that require minor repairs to allow these pumps to be fully operable and be optimal in its pumping capacity. The repair costs are more cost effective than purchasing a new complete pump. The supplier shall have 24 calendar weeks to repair the pump after receipt of the City of Houston purchase order.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) “a procurement of items that are available from only one source because of patents, copyrights, secrete processes, or natural monopolies” of the Texas Local Government Code for exempt procurements.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance that promotes economic opportunity for Houston businesses and supports job creation. The bid was not solicited because the department is utilizing a sole source contractor for the purchase.
Fiscal Note:
Funding for this item is included in the FY2018 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ordinance No. 2014-1078.
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Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division