N25896-A1 - Amend Council Motion No. 2016-0526, passed October 26, 2016, to purchase additional vans through the Houston-Galveston Area Council (H-GAC) and the Texas Local Government Purchasing Cooperative (Buyboard) for various departments for a total increase of $99,687.05.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council amend Council Motion No. 2016-0526, passed October 26, 2016, to purchase two (2) high roof transit connect vans for the Planning and Development Department and increase the total amount for van purchases for various departments, as shown below.
H-GAC Contractors:
Silsbee Ford, Inc.: Approve the purchase of two (2) high roof transit connect vans in the total amount of $60,547.60 and increase the amount from $424,354.33 to $444,337.78 for a total increase of $19,983.45.
Caldwell Automotive Partners LLC, d/b/a Caldwell Country Chevrolet, LLC: Increase the amount from $175,370.00 to $186,996.00 for a total increase of $11,626.00.
Buyboard Contractor:
Cowboy Dodge: Increase the amount from $201,840.01 to $209,370.01 for a total increase of $7,530.00.
On October 26, 2016 City Council approved the purchase of vans through the Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC) and the Texas Local Government Purchasing Cooperative (BuyBoard). The pricing approved was based on the 2017 model year for the vans. However, in November of 2016 the cooperatives approved price increases for each of dealers. As a result, the dealers will be paying the new price on all orders. Unfortunately, purchase orders were not able to be processed prior to the price increase, therefore, additional spending authority is necessary to complete the purchases.
These vehicles will be used citywide by department personnel to conduct City business and provide services to the citizens of Houston. The funding for these vehicles is included in the adopted FY17 Equipment Acquisition Plan.
M/WBE:
M/WBE Zero Percentage Goal Documented approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the Department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY17 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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Jerry Adams, Chief Procurement Officer Department Approving Authority Signature
Finance/Strategic Procurement Division