An Ordinance Amending Ordinance 2008-826, as amended, to increase the maximum contract amount for the contract between the City of Houston and DRC Emergency Services, LLC for Hurricane Harvey Disaster Debris Removal Services for the Solid Waste Management Department (“Contract”); Approving and authorizing a Third Amendment for the Aforementioned contract; Declaring the City’s intent to see reimbursement from the Federal Emergency Management (“FEMA”) and other eligible sources for such expenditures; containing provisions relating to the subject; and declaring an emergency.
S30-L22540-A4 - Approve an amending ordinance to increase the maximum amount to Contract No. 4600008651 from $98,000,000.00 to $158,000,000.00 for the contract between the City of Houston and DRC Emergency Services, LLC for Disaster Debris Removal Services for the Solid Waste Management Department; approve and authorize a Third Amendment for the Aforementioned contract; and Declare City’s intent to seek reimbursement from the Federal Emergency Management Agency (FEMA).
Specific Explanation:
The Director of the Solid Waste Management Department and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount $98,000,000.00 to $158,000,000.00 for the contract between DRC Emergency Services, LLC for disaster debris removal services for the Solid Waste Management Department.
The pre-positioned contract was awarded on August 29, 2007, by Ordinance No. 2007-987, for a five-year term, and was subsequently amended by Ordinance No. 2008-826, passed September 17, 2008, authorizing an initial funding request of $20,000,000.00 with a maximum contract amount of $98,000,000.00 and by ordinance No. 2009-951, passed October 9, 2009 to amend the scope of services. On October 3, 2012, Ordinance No. 2012-0867 extended the contract term to October 22, 2017. Expenditures as of September 5, 2017 totaled $84,860,539.00. Due to damages from Hurricane Harvey, extensive debris removal services are necessary.
The scope of work requires the contractor to provide all labor, materials, expendable supplies, vehicles, and supervision necessary to load and haul vegetation, damaged trees and stumps from public right-of-ways to debris management sites and/or approved landfills following a hurricane or other natural or man-made disasters in a timely, efficient, safe and lawful manner.
M/WBE Subcontracting:
This contract was awarded with a 19% M/WBE participation goal. DRC Emergency Services, LLC is currently achieving a 13.59% goal. The Office of Business Opportunity will continue to monitor this contract to ensure maximum M/WBE participation.
Fiscal Note:
Funding for this item is included in the FY2018 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
Disaster Note:
This item is related to the impacts of Hurricane Harvey DR-4332 and it is the City's intent to seek FEMA reimbursement.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2018
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OUT YEARS
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TOTAL
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Solid Waste Management Department
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$60,000,000.00
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$0
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$60,000,000.00
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