Formal Bids Received for S30-L26081- Approve an ordinance awarding a contract to All Pump & Equipment Co. on its best value bid in an amount not to exceed $13,617,439.50 for non-submersible pump repair and replacement services for the Department of Public Works and Engineering.
Specific Explanation:
The Director of the Department of Public Works and Engineering and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year contract, with two one-year options to All Pump & Equipment Co. in the total amount not to exceed $13,617,439.50 for non-submersible pump repair service and replacement services for the Department of Public Works and Engineering.
The scope of work requires the contractor to provide all labor, materials, equipment, transportation and supervision necessary to provide repair, replacement and condition assessment services for non-submersible pumps at various water and wastewater facilities. The non-submersible pumping system includes, but it not limited to, pumps, pump integral gearboxes, couplings, pump's packing and materials seals, discharge check and isolation valves, pump control systems, shafts, extended drive shafts, immiscible motors, piping and general mechanical and structural work.
The Best Value Bid (BVB) was advertised in accordance with the requirements of the State of Texas bid laws. Thirty-eight prospective bidders downloaded the solicitation document from SPD e-bidding website, and as a result, best value bids were received from All Pump & Equipment Co., Houma Armature Works, Northstar Industries and Smith Pump Company, Inc. The evaluation committee was compromised of evaluators from the Department of Public Works and Engineering. The best value bids were evaluated upon the following criteria:
- Experience/Expertise
- Past Performance
- Financial Capability
- Cost
- Compliance with BVB Requirements
All Pump & Equipment Co. was deemed the best value respondent.
M/WBE Subcontracting:
This bid was issued with an 4% goal for M/WBE participation. All Pump & Equipment Co. has designated the below named companies as the certified subcontractors:
Name Type of Work Dollar Amount Percentage
Arc Lights Electrical, Inc. Connection Services $272,348.79 2%
Protech Group Delivery of Pumps $272,348.79 2%
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, All Pump & Equipment Co. provides health benefits for eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City's 'Hire Houston First (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case All Pump & Equipment Co. is a designated HHF company, but they were the successful awardee without the application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2018 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY 2018
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OUT YEARS
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TOTAL
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Public Works and Engineering
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$1,939,962.00
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$11,677,477.50
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$13,617,439.50
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