S51-S24701-A1 - Amend Council Motion 2013-0770, passed December 4, 2013 to increase the spending authority from $1,536,704.00 to $1,920,880.00 for automotive Peterbilt truck replacement parts and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council amend Council Motion 2013-0770, to increase the spending authority for automotive Peterbilt truck replacement parts and repair services awarded to Rush Truck Centers of Texas LP dba Rush Truck Center, Houston from $1,536,704.00 to $1,920,880.00. The additional spending authority will enable the department to continue to make purchases until a new award is able to be presented to City Council for award within the next 120 days.
This award began on December 10, 2013 for a thirty-six month term with two (2) one-year options to extend in an amount not to exceed $1,536,704.00. Expenditures as of October 5, 2017 totaled $1,122,346.20. All other terms and conditions shall remain as previously approved by City Council. Spending authority will be exhausted earlier than anticipated due to the increase in engine repairs that takes place during the hottest months of the year.
This award consists of a price list for various Peterbilt truck replacement parts; which includes but are not limited to gaskets, clamps, hoods, stainless steel exhaust pipes and seals. This award also includes a labor component for paint, body, frame and mechanical work repairs that cannot be completed by Department personnel.
MWBE participation:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
This proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Rush Truck Centers of Texas LP dba Rush Truck Center, Houston does not meet the requirements of HHF; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY18 Adopted Budget. Therefore, no fiscal note is required as stated in the Financial Policy Ord. 2014-1078
_____________________________________ ______________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
| Estimated Spending Authority |
| Department |
FY18 |
Out Years |
Total |
| Fleet Management |
$384,176.00 |
$0.00 |
$384,176.00 |