Sole Source for S74-L25706 - Approve an Ordinance awarding a sole source contract to ADB Safegate Americas, LLC in an amount not to exceed $474,165.00 for maintenance and support services of airfield lighting control equipment for the Houston Airport System.
Specific Explanation:
The Director of Houston Airport System and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a five year contract to ADB Safegate Americas, LLC for maintenance and support services of airfield lighting control equipment in the total amount not to exceed $474,165.00 for the Houston Airport System.
This contract will be used to maintain the Airfield Light Control and Monitoring Systems ("ALCMS"), Constant Current Regulators ("CCRs") and Switchgear Regulator Systems ("SGRS") at the City’s three airports, George Bush Intercontinental ("IAH"), William P. Hobby ("HOU"); and Ellington ("EFD") in strict accordance with the mandates/standards as set forth in Part 139 of the Federal Aviation Administration ("FAA") regulation.
ADB Safegate Americas, LLC is the sole source manufacturer and sole provider of the specific airfield lighting systems. Their software for the lighting systems are proprietary in nature.
The scope of services require the contractor to provide all services, management, supervision, labor, parts, equipment, materials, tools, instruments, supplies, expendable items, incidentals and transportation necessary and required to ensure that the ALCMSs, CCRs and SGRSs at IAH, HOU and EFD are in optimal operation condition at all times. The contractor shall be required to support the ALCMS hardware and software, runway guard lights surface movement guidance and control systems, switchgear-style CCRs and insulation resistance monitoring system at IAH; and at HOU and EFD the ALCMS hardware and software, L828 CCRs & switchgear regulator systems, ICM-1000 monitoring and control interfaces and the insulation resistance monitoring systems (automatic meggering). The contractor shall also be required to provide remote technical maintenance services support to include all matters dealing with maintenance troubleshooting and emergency repairs of both CCRs and ALCMS. Also, on annual basis, the contractor shall provide on-site ALCMS and CCRs test and inspection services and preventative maintenance, adjustment of components; calibration of the systems and alarm verification; and on a bi-annual basis, the contractor shall calibrate and certify all switchgear regulator systems.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) of the Texas Local Government Code for exempted procurements.
M/WBE Participation:
M/WBE Zero Percentage Goal approved by HAS Office of Business Opportunity.
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' Ordinance regarding health benefits for employees of City Contractors. In this case, the Contractor provides health benefits to eligible employees in compliance with City policy.
Hire Houston First:
This procurement is exempt from the City's 'Hire Houston First' (HHF) Ordinance that promotes economic opportunity for Houston businesses and supports job creation. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Fiscal Note:
Funding for this item is included in the FY18 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ordinance 2014-1078.
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_______________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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Department
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FY 2018
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Out Years
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Total
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Houston Airport Systems
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$97,933.00
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$376,232.00
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$474,165.00
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