Formal Bids Received on June 29, 2017 for S19-L26219 - Approve an ordinance awarding a contract to Coastal Associates, LLC dba Coastal Hydraulics on its low bid in an amount not to exceed $1,226,877.40 for hydraulic cylinder and valve repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year contract, with two one-year options to Coastal Associates, LLC dba Coastal Hydraulics on its low bid for hydraulic cylinder and valve repair services in the amount not to exceed $1,226,877.40 for the Fleet Management Department.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Nine prospective bidders downloaded the solicitation document from SPD's e-bidding website, and two bids were received as outlined below:
Company Total Amount
1. Coastal Associates, LLC dba Coastal Hydraulics $1,226,877.40
2. FDL Hydraulics, Inc. $1,686,216.00
The scope of work requires the contractor to provide all equipment, labor, materials, supervision and transportation necessary to tear down, inspect, repair or rebuild hydraulic cylinders, pumps and valves on various City-owned equipment, such as front-end loaders, bucket loaders, and tower and ladder fire trucks.
M/WBE Subcontracting:
This invitation to bid was issued as a goal-oriented contract with an 11% M/WBE participation level. Coastal Associates, LLC dba Coastal Hydraulics has designated the below-named company's as its certified M/WBE subcontractors.
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VENDOR NAME
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TYPE OF WORK
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AMOUNT
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%
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Atlantic Petroleum
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Hydraulic Oil & Lubricants & Removal of Waste Oil & Recycling
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$24,537.55
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2%
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Evco Partners dba Burgoon Company
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Hydraulic Seals & Components & Rechrome of Hydraulic Rods
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$110,418.97
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9%
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Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, the contractor provides health benefits for eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Coastal Associates, LLC dba Coastal Hydraulics is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2018 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy ord. 2014-1078.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2018
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OUT YEARS
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TOTAL
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Fleet Management Department
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$245,375.48
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$981,501.92
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$1,226,877.40
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