Formal bid received for S12-L25989 - Approve an ordinance awarding a contract to Atlantic Petroleum Resources, Inc., on its low bid meeting specifications in an amount not to exceed $4,000,000.00 for fuel transportation services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year contract with two one-year options to Atlantic Petroleum Resources, Inc., on its low bid meeting specifications in an amount not to exceed $4,000,000.00 for the Fleet Management Department.
The Scope of work requires the contractor to provide supervision, labor, parts, tools, materials, equipment, supplies, insurance, including all applicable state and federal hazardous material/fuel transport vehicle and driver certifications necessary to transport full truck (7,600 - 8,600 gallons) and less than tanker (50 - 249 gallons) loads of fuel (low emission diesel and unleaded gasoline) from loading terminals located in Pasadena and Houston to the various fuel storage and satellite sites throughout the City of Houston.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Thirty-three (33) prospective bidders downloaded the solicitation document from SPD's e-bidding website and, as a result bids were received from Atlantic Petroleum Resources, Inc., Petroleum Express, Inc. and American Road Transport.
M/WBE Participation:
This invitation to bid was issued as an 11% goal for M/WBE participation level. Atlantic Petroleum Resources, Inc. has designated the below-named companies as its certified M/WBE subcontractor(s).
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Sub-Contractors Name
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Type of Work
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Dollar Amount
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%
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EH Transport
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Fuel Transfer Truck and Trailer Transport
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$160,000,00
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4%
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Curtis Auto, Inc. dba A to Z Auto Repair
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Fuel Truck Maintenance and Repairs Services
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$160,000.00
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4%
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DH Tire
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Truck and trailer tires and wheels
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$160,000.00
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4%
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The Office of Business Opportunity will monitor this award.
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, Atlantic Petroleum Resources, Inc., has elected to Play and provide health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s “Hire Houston First” (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case Atlantic Petroleum Resources, Inc. is certified as a HHF vendor.
Fiscal Note:
Funding for this item is included in the FY18 Adopted Budget. Therefore, No Fiscal Note is required as stated in the Financial Policy Ordinance No. 2014-1078.
______________________________________ _______________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY2018
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OUT YEARS
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TOTAL
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Fleet Management Department
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$800,000.00
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$3,200,000.00
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$4,000,000.00
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