SUBJECT: Additional Appropriation to Professional Engineering Services Contract between the City and Pierce, Goodwin, Alexander, and Linville, Inc. for Woodshire Drainage and Paving Improvements WBS Nos. M-410001-0001-3 & M-410001-0002-3.
RECOMMENDATION: (SUMMARY)
Approve an ordinance appropriating additional funds to the Professional Engineering Services Contract with Pierce, Goodwin, Alexander, and Linville, Inc.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Capital Improvement Plan (CIP). This program is required to address and reduce the risk of structural flooding. Improvements include modification of street conveyance and sheet flow, and provide detention as needed for mitigation.
DESCRIPTION/SCOPE: This project consists of the design of storm drainage improvements, necessary concrete paving, curbs, sidewalks, driveways, and underground utilities. The project will serve the Woodshire area.
LOCATION: The project area is generally bound by S. Braeswood Blvd. on the north and the west, IH-610 on the south, and Stella Link Rd. on the east. The project is located in Key Map Grid 532N.
PREVIOUS HISTORY AND SCOPE: City Council approved the Original Contract on June 18, 2014 under Ordinance No. 2014-0643. The scope of services under the Original Contract appropriation consisted of Basic and Additional Services, as applicable, for Phase I – Preliminary Design. City Council approved an additional appropriation on June 3, 2015 under Ordinance No. 2015-0500. Under this appropriation, the scope of services consisted of Basic and Additional Services, as applicable, for Phase II – Final Design and Phase III – Construction Phase Services. After the second appropriation, the project was split into two (2) Sub-projects.
SCOPE OF THIS ADDITIONAL APPROPRIATION AND FEE: The requested additional appropriation will accomplish the following tasks: Sub-project 1 - Phase III – Construction Phase Services and Sub-project 2 - Phase II – Final Design and Phase III – Construction Phase Services. The total Basic Services appropriation is $140,632.36. The Additional Services include public meetings, tree protection plans, traffic control plans, storm water pollution prevention plans, street lighting plans, pavement marking signing plans, independent sheet by sheet quantity take off, TDLR plan review and reproduction services. The total Additional Services appropriation is $2,000.00.
The total requested appropriation is $165,453.54 to be appropriated as follows: $142,632.36 for contract services and $22,821.18 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Contractor provides health benefits to eligible employees in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal established for this project is 24%. The original Contract amount and subsequent appropriations totals $1,662,208.00. The Consultant has been paid $1,519,494.24 (91.41%) to date. Of this amount, $389,223.94 (25.62%) has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $1,804,840.36. The Consultant proposes the following plan to meet the M/WBE goal.
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Name of Firms
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Work Description
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Amount
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% of Total Contract
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Paid Prior M/WBE Commitment
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$389,223.94
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21.6%
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Unpaid Prior M/WBE Commitment
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$7,611.10
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0.4%
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1. Isani Consultants, L.P.
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Drainage Analysis and Design Support
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$40,000.00
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2.2%
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2. B&E Reprographics, Inc.
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Reproduction Services
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$3,000.00
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0.2%
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TOTAL
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$439,835.04
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24.4%
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ESTIMATED FISCAL OPERATING IMPACT: No significant Fiscal Operating impact is anticipated as a result of this project.
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Carol Ellinger Haddock, P.E.
Acting Director
Department of Public Works and Engineering
WBS No. M-410001-0002-3