ORDINANCE approving and authorizing contract between the City of Houston and ASSETWORKS, LLC for purchase of GPS Devices, and Monitoring and Tracking Services for Various Departments; providing a maximum contract amount - 5 Years - $5,722,785.55  Enterprise and Other Funds

S17-H26037 - Approve an ordinance awarding a contract to AssetWorks LLC in an amount not to exceed $5,722,785.55 through the General Services Administration Schedule 70 contact for the purchase of GPS devices, and monitoring and tracking services for various departments.

Specific Explanation:

The Chief Procurement Officer recommends that City Council approve an ordinance awarding a five-year contract to the GSA contractor AssetWorks LLC through the General Services Administration Schedule 70 Contract in an amount not to exceed $5,722,785.55 for the purchase of GPS devices, and monitoring and tracking services of new and existing GPS devices for the Fleet Management Department (FMD) and Houston Public Works (HPW).  The Chief Procurement Officer may terminate this contract any time upon a 30-day notice.

The scope of work requires the contractor to provide 600 "real-time tracking" GPS devices for FMD and 2,649 for HPW to be installed on equipment and vehicles operated by FMD and HPW personnel.  Also, the contractor will provide monitoring and tracking services, training services, and technical system support.  These devices can report the location, engine performance, record mileage, the speed of vehicles, diagnostic trouble code alerts, hard accelerations, and stops as often as every 15 seconds. Additionally, the devices can be used to schedule preventive maintenance tasks and are capable of reporting excessive idling that can be reduced and result in fuel cost savings to the City.  The data received from the devices is internet based which allows the alerts to be e-mailed, sent to a mobile device or directly to a database.  All data can be sent directly to the City's fleet system M5 and is also compatible with other work order systems.  The GPS tracking and engine diagnostics can be integrated for use by the M5 system directly and reduce data redundancy.

M/WBE Participation:

M/WBE Zero Percentage Goal document approved by the Office of Business of Opportunity.

Pay or Play:

The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, the contractor provides health benefits to eligible employees in compliance with City policy.

Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the Department is utilizing a Cooperative Purchasing Agreement for this purchase.

$2,636,187.68 – Water and Sewer System Operating Fund (8300)

$1,265,206.00– Fleet Management Fund – (1005)

$   748,999.00 – Dedicated Drainage & Street Renewal Fund (2310) 

$   522,116.02 – Storm Water Fund (2302)

$   397,702.86 – Building Inspection Fund (2301) 

$   152,573.99 - Project Cost Recovery Fund (1001)

$5,722,785.55 - Total

Fund 2310 Breakdown for FY18

$56,835.27 Metro

$33,379.44 Ad Valorem Tax

$90,214.71