HOME DEPOT for Purchase of Maintenance, Repair, Operating Supplies, Industrial Supplies, and related products and services through the Master Intergovernmental Cooperative Purchasing Agreement with U. S. Communities for Various Departments - $6,219,794.46 - General and Other Funds

S05-E26312 - Approve the purchase of maintenance, repair, operating (MRO) supplies, industrial supplies, and related products and services in an amount not to exceed $6,219,794.46 through the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with U.S. Communities for various departments.

Specific Explanation:

The Chief Procurement Officer recommends that City Council approve the purchase of retail maintenance, repair, operating (MRO) supplies, industrial supplies, and related products and services in an amount not to exceed $6,219,794.46 for a three-year term with two one-year options to extend through the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with U.S. Communities for various departments and that authorization be given to make purchases using purchase orders and the City's Purchasing card, as needed, to the U.S. Communities Lead Public Agency contractor, Home Depot.

The MICPA with U.S. Communities' Lead Public Agency contractor will provide MRO supplies, industrial supplies, and related products and services for the Mayor's Office, Houston Airport System and the General Services, Police, Fire, Fleet Management, Houston Health, Solid Waste Management, Information Technology Services, Department of Neighborhoods, Parks & Recreation, Administration & Regulatory Affairs,  and Public Works & Engineering Departments.  The use of the MICPA allows the City to leverage numerous existing U.S. governmental contacts with over 38,000 participating agencies with an estimated purchasing power value of $1.5 billion annually.  By participating in the MICPA, the City will (1) have access to 178 Texas store locations, which include 19 Houston store locations (2) receive volume rebate incentives paid annually (3) have access to the volume pricing program and (4) receive additional deep discounts by leveraging its buying power through Home Depot's pro-bid room.

The City is eligible to participate in the U.S. Communities Purchasing Alliance as set out in Section 791.011 of the Government Code and such purchases satisfy State bid laws as set out in Section 791.025 of the Government Code.

M/WBE Participation:

Zero-percentage goal document approved by the Office of Business Opportunity.

Hire Houston First:

This procurement is exempt from the City's Hire Houston First Ordinance.  Bids were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.

Fiscal Note:

Funding for this item is included in the FY18 Adopted Budget.  Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.

__________________________________                ___________________________________

Jerry Adams, Chief Procurement Officer               Department Approval Authority Signature

Finance/Strategic Procurement Division

                                                ESTIMATED SPENDING AUTHORITY