SUBJECT: First Amendment to FY2014 Local Drainage Project Construction Work Orders #1. WBS No. M-000126-0084-4.
RECOMMENDATION: (SUMMARY) Approve First Amendment to the Construction Contract with T Construction L.L.C. and appropriate additional funds.
PROJECT NOTICE/JUSTIFICATION: This program is part of the Capital Improvement Plan (CIP) and is required to preserve, repair, rehabilitate, or reconstruct the storm water drainage asset to such a condition that it may be effectively used for its designated functional purpose.
DESCRIPTION/SCOPE: This Citywide program provides construction services to resolve localized storm water drainage problems that have been nominated by Street and Drainage Division. The project scope is established by each work order. The work orders are prioritized based on a range of factors from public safety to level-of-service.
LOCATION: The project location and limits will be established by each work order.
PREVIOUS HISTORY AND SCOPE: City Council approved the original Contract on February, 19, 2014, under Ordinance No. 2014-0142. The scope of services under the Original Contract consisted of construction services for local storm water drainage system improvements and repairs as determined by work orders. Under this Contract, the contractor successfully completed eight (8) work orders and is currently working on five (5) work orders.
SCOPE OF THIS AMENDMENT AND COST: A Contract Amendment is requested to extend the Contract by two years until July 22, 2019. The time extension and additional appropriation will allow the existing Work Order Contract to continue to provide improvements to inadequate storm drainage infrastructure throughout the City.
The total cost of this amendment is $1,800,000.00 to be appropriated as follows:
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· Amendment Amount
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$ 1,500,000.00
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· Contingencies
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$ 75,000.00
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· CIP Cost Recovery
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$ 225,000.00
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HIRE HOUSTON FIRST: The original contract required compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston business and supports job creation. In this case, the proposed contractor meets the requirements of Hire Houston First.
PAY OR PLAY PROGRAM: The original contract required compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the contractor provides health benefits to eligible employees in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal established for this project is 18.00%. The original Contract amount totals $1,500,000.00. The contractor has been paid 1,020,907.90 (68.06%) to date. Of this amount, $42,340.00 (4.15%) has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $3,000,000.00. The contractor proposes the following plan to meet the M/WBE goal:
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Name of Firms
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Work Description
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Amount
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% of Total Contract
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Paid Prior M/WBE Commitment
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$ 42,340.00
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1.41%
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Unpaid Prior M/WBE Commitment
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$ 346,164.00
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11.54%
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MBE Firms
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1.
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To-Mex Construction LLC
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Underground Utility Services
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$ 90,000.00
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3.00%
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TOTAL
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$ 90,000.00
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3.00%
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WBE Firms
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2.
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Access Data Supply, Inc.
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Supplier of Pipe Material
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$ 105,000.00
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3.50%
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TOTAL
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$ 105,000.00
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3.50%
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TOTAL
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$ 583,504.00
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19.45%
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ESTIMATED FISCAL OPERATING IMPACT: No significant Fiscal Operating impact is anticipated as a result of this project.
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Carol Ellinger Haddock, P.E.
Acting Director
Department of Public Works and Engineering
WBS No. M-000126-0084-4