SUBJECT: First Amendment to Professional Engineering Services Contract between the City and Jones & Carter, Inc. for FY16 Mitigation Program for Capital Improvement Program (CIP) Projects. - WBS No. M-430296-0011-3.
RECOMMENDATION: (SUMMARY)
Approve First Amendment to the Professional Engineering Services Contract with Jones & Carter, Inc. and appropriate funds.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Capital Improvement Plan. This project is required to provide regional/sub-regional detention as part of storm water drainage system improvements citywide.
DESCRIPTION/SCOPE: This project provides professional engineering services to design and construct regional/sub-regional detention basins to mitigate the hydraulic impact of increased storm water run-off from drainage improvement projects into receiving storm sewer systems, ditches, channels, and bayous.
LOCATION: The project location, limits, and scope of work will be established and defined by each work order.
PREVIOUS HISTORY AND SCOPE: The original contract performed Basic and Additional services for three Rehab Basins. Additional funds are needed for performing similar tasks on additional basins City Council approved the original Contract on January 25, 2016 under Ordinance No. 2016-0095. The scope of services under the Original Contract consisted of Phase II and Phase III services for the following Work Orders (WO):
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Eureka Corridor Detention Basin (WO 1)
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ParkSedge Detention Facility (WO 2)
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Rodeo Ditch Retention Pond (WO 3)
Various locations citywide, specific project location and limits will be established by each work order.
SCOPE OF THIS AMENDMENT AND FEE: Under the scope of the First Amendment, the Engineer will accomplish the following tasks: Phase II – Final Design including Basic and Additional services and Phase III – Construction Phase Services including Basic and Additional services as defined by each work order. The requested amendment to this contract is to extend contract terms to two years. All these services will be paid on a reimbursable basis with authorization not-to-exceed the agreed upon amount.
The total requested appropriation is $600,000.00 to be appropriated as follows: $500,000.00 for contract services and $100,000.00 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Contractor provides health benefits to eligible employees in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal established for this project is 24%. The original Contract amount totals $1,120,000.00. The Consultant has been paid $62,648.63 (5.59) % to date. Of this amount, $44,919.00 (71.70) % has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $1,620,000.00. The Consultant proposes the following plan to meet the M/WBE goal.
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Name of Firms
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Work Description
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Amount
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% of Total Contract
|
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Paid Prior M/WBE Commitment
|
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$ 44,919.00
|
2.77%
|
|
Unpaid Prior M/WBE Commitment
|
|
$ 8,189.64
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0.51%
|
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1. Geotest Engineering, Inc.
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Geotechnical Service
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$ 16,000.00
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0.99%
|
|
2. B&E Reprographics, Inc.
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Reproduction Service
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$ 2,879.36
|
0.18%
|
| 3. Crouch Environmental Services, Inc.
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Environmental Engineering Service
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$ 12,000.00
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0.74%
|
|
4. Midtown Engineers, LLC
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Engineering Service
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$127,356.00
|
7.86%
|
| 5. GeoSurv, Inc. DBA TSC Surveying
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Surveying Service
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$180,000.00
|
11.11%
|
|
|
TOTAL
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$391,344.00
|
24.16%
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ESTIMATED FISCAL OPERATING IMPACT:
No significant Fiscal Operating impact is anticipated as a result of this project.
_________________________________
Carol Ellinger Haddock, P.E.
Acting Director
Department of Public Works and Engineering
WBS No. M-430296-0011-3