ORDINANCE approving and authorizing agreement for Armored Car Services between the City and DUNBAR ARMORED, INC for various City Departments; providing a maximum contract amount - 3 Years with two one-year options - $517,264.92 - General and Other Funds

Formal Bid Received for S23-25837 – Approve an ordinance awarding a contract to Dunbar Armored, Inc., on its sole best value bid in an amount not to exceed $517,264.92 for armored car services for Various Departments.

Specific Explanation

The Chief Procurement Officer recommends that City Council approve an ordinance awarding a three year contract, with two one-year options to Dunbar Armored Inc. on its sole bid in an amount not to exceed $517,264.92 for armored car services for various departments. 

The scope of work requires the contractor to provide all labor, supervision, materials, supplies, tools, equipment and transportation necessary to pickup and deliver monies, checks and/or securities within City Departments and/or to the bank. Armored Car services will be provided for Municipal Courts, Administration and Regulatory Affairs, Houston Health, Library, Parks and Recreation, Planning and Development, Police and Public Works and Engineering Departments.

This best value bid was advertised in accordance with the requirements of the State of Texas bid laws. Six prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and one bid was received.  Subsequent to the receipt of the bid, prospective bidders were contacted to determine the reason for the limited response to this solicitation.  The predominant response from bidders was they did not have the necessary resources to meet the City’s scope of work requirements.

M/WBE Participation:

This bid was issued with a 11% M/WBE participation.  Dunbar Armored, Inc.  submitted a Good Faith Effort to the Office of Business Opportunity, which was approved. There, Dunbar Armored, Inc. will not be required to meet the 11% M/WBE goal.

Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, the department has requested a waiver because the contract is based on the essential services provided and the negative impact of this specific services were not available to the City of Houston. The Office of Business Opportunity has approved the request.

Hire Houston First

The proposed contract requires compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and support job creation.  In this case Dunbar Armored, Inc. does not meet the requirement for HHF designated; no other firm submitted a bid.

Fiscal Note:

Funding for this item is included in the FY18 adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ordinance No. 2014-1078.

NAME                                  DEPARTMENT/DIVISION              PHONE

Richard Morris                    FIN/SPD                                        832-393-8736

Roy Breaux                         FIN/SPD                                        832-393-8728

Karen Williams                    Municipal Courts                           713-247-8049