SUBJECT: First Amendment to Professional Engineering Services Contract between the City and Brown & Gay Engineers, Inc. for Facilities Improvements at Various Well Sites and Re-Pump Stations. WBS No. S-001000-0044-3.
RECOMMENDATION: (SUMMARY)
Approve First Amendment to the Professional Engineering Services Contract with Brown & Gay Engineers, Inc. and appropriate funds.
PROJECT NOTICE/JUSTIFICATION: This project is part of the City’s improvements of various groundwater facilities, well sites and Re-Pump stations program. This program is required to meet the Texas Commission on Environmental Quality regulations. Also, this project will improve the operability, maintainability and reliability of the plants.
DESCRIPTION/SCOPE: The project was divided into three (3) packages after the completion of Phase I - preliminary design. Due to the additional scope and the design packages regrouping, the appropriated amount of the original contract only covers Phase I of Package 1, 2 and 3; Phase II and III of Package 1; and 65% of Phase II and III of Package 2. The requested funding is for the remaining design services of Phase II and III for Package 2 and Package 3.
Package 2 and Package 3 consists of providing professional engineering and related services associated with the evaluation, design and implementation of improvements to the various facilities and the following tasks:
- Engineering support services for valve and piping rehabilitation/replacements (operability of plant isolation).
- Engineering support services to rehabilitate/replace electrical switchgear, motor control components, automatic transfer switches and electrical generation support equipment.
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Provide new oil reservoirs to each well motor and remove and replace any existing oil reservoirs.
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Vibration monitoring through SCADA to each well that is having electrical upgrades.
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Provide magnetic flowmeter to each well site.
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Additional design services shall be provided as required and authorized for unanticipated problems that require corrective actions.
LOCATION:
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The project sites are as follows (Package 2):
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Facility
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Facility Address
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Key Map
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Council District
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1.
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Bellaire Braes Well-2
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11331 Carvel Lane
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529K
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F
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2.
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Bellaire Braes Well-6A
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8222 S. Dairy Ashford
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528R
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F
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3.
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Bellaire Braes Well-6B
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8222 S. Dairy Ashford
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528R
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F
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4.
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District 51 Well-1
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4325 Baynard
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529F
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F
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5.
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District 54 Well-3A
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3322 Crossview
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490Y
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F
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6.
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District 111#1 Well-1
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9603 Cook
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529S
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F
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7.
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Manning Well-2
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8101 Boone Rd
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529K
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F
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8.
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Southwest Well-09
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4410 Westpark
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491Z
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G
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9.
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Southwest Well-10
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4426 S.W. Freeway
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530C
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G
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10.
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Southwest Well-01A
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5210 Westpark
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491Y
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J
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11.
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Southwest Well-03A
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5730 Westpark
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491X
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J
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12.
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Southwest Well-3SB
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5730 Westpark
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491X
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J
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13.
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Southwest Well-04A
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6002 Westpark
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491X
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J
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14.
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Southwest Well-05A
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6302 Westpark
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491W
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J
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15.
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Southwest Well-08
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8700 Westpark
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530C
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J
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16.
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Southwest Well-11
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9120 Westpark
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530B
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J
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17.
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Sims Bayou Well-03
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13825 Blue Ridge
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570M
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K
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18.
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Sims Bayou Well-04
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12445 Hodges
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570L
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K
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19.
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Ridgemont Well-02
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5230 Castle Creek
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571Y
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K
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The project sites are as follows (Package 3):
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Facility
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Facility Address
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Key Map
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Council District
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1.
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Jersey Village Well-02
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11201 Spencer
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409N
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A
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2.
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Jersey Village Well-03
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11905 Spencer
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409P
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A
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3.
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Jersey Village Well-04
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7012 Maynard
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408R
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A
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4.
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Jersey Village Well-05
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13410 Spencer
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408R
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A
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5.
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Jersey Village Well-06
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13802 Spencer
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408Q
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A
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6.
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Jersey Village Well-07
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6750 Addicks-Satsuma
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408P
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A
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7.
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Jersey Village Well-08
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15531 Spencer
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408N
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A
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8.
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Katy Addicks Groundwater Well-06
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1800 Sherwood Forest
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449T
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A
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9.
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Katy Addicks Groundwater Well-07
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10907 Ridgeview
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449U
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A
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10.
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Katy Addicks Groundwater Well-09
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2821-1/2 Brittmore
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449L
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A
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11.
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Katy Addicks Groundwater Well-10
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12835 Clay
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449G
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A
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12.
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Katy Addicks Groundwater Well-11
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1100-1/2 North Eldridge
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448Y
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A
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13.
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Katy Addicks Groundwater Well-12
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11060 Timberline
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449X
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A
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14.
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Katy Addicks Groundwater Well-13
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10981 Hammerly Boulevard
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449Q
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A
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15.
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Bellaire Braes Well-1
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12423 Bellaire Boulevard
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528H
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F
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16.
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Bellaire Braes Well-3
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11811 Corona Lane
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529K
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F
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17.
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Bellaire Braes Well-4
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7803 South Dairy Ashford
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528M
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F
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18.
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West Houston 1 Well-01
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15306 Westheimer
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487Z
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F
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19.
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District 218 Well-2
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12930 Ashford Point
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528C
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F
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20.
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District 71 Well-4
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1410 Lakeside Estates Drive
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489U
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G
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PREVIOUS HISTORY AND SCOPE: City Council approved the original contract on June 4, 2014 under Ordinance No. 2014-0569. The scope of services under the original contract consisted of the following tasks:
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Engineering support services for valve and piping rehabilitation/replacements (operability of plant isolation).
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Engineering support services to rehabilitate/replace electrical switchgear, motor control components, automatic transfer switches & electrical generation support equipment.
In addition to the original contract, the flowing tasks have been added to Package 1:
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Provide new oil reservoirs to each well motor and remove and replace any existing oil reservoirs.
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Provide automatic blow off valve system to well sites - Acres Homes 2A, 2B, 3 and 3A.
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Vibration monitoring through SCADA to each well that is having electrical upgrades.
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Provide magnetic flowmeter to each well site.
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Provide electrical improvements to Acres Homes Well 05.
Phase I - preliminary design for the original scope was completed under the original contract. The project was divided into three (3) packages after the completion of Phase I - preliminary design. Package 1 is currently under final design. The design for Package 2 and 3 is underway.
SCOPE OF THIS AMENDMENT AND FEE: Under the scope of the first amendment, the engineer will complete the basic services phase II - final design, phase III - construction phase services and additional services for the rest of the work of Package 2 and the entire Package 3. The basic services fee for phase II and phase III will be negotiated on a lump sum basis. The total basic services appropriation is $790,879.00.
The contract also includes certain additional services to be paid either as lump sum or on a reimbursable basis. The additional services include surveying, platting, reproduction services and drug testing. The total additional services appropriation is $252,032.00.
The total requested appropriation is $1,200,000.00 to be appropriated as follows: $1,042,911.00 for contract services and $157,089.00 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Contractor provides health benefits to eligible employees in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal established for this project is 24%. The original contract amount totals $1,746,412.00. The Consultant has been paid $868,029.14 (49.70%) to date. Of this amount, $259,108.00 (29.85%) has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $2,789,323.00. The Consultant proposes the following plan to meet the M/WBE goal.
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Name of Firms
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Work Description
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Amount
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% of Total Contract
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Paid Prior M/WBE Commitment
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$259,108.00
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9.29%
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Unpaid Prior M/WBE Commitment
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$181,597.00
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6.51%
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1. Kalluri Group, Inc.
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Engineering Services
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$788,426.00
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28.27%
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TOTAL
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$1,229,131.00
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44.07%
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ESTIMATED FISCAL OPERATING IMPACT:
No significant Fiscal Operating impact is anticipated as a result of this project.
_________________________________
Karun Sreerama, MBA, PhD, PE
Director
Department of Public Works and Engineering
WBS No. S-001000-0044-3