Formal Bids Received for S21-S26068 - Approve various awards, as shown below, in an amount not to exceed $1,657,901.35 for veterinary supplies for the Administration and Regulatory Affairs Department.
SPECIFIC EXPLANATION:
The Director of the Administration and Regulatory Affairs Department and Chief Procurement Officer recommend that City Council approve various awards, as shown below, in an amount not to exceed $1,657,901.35 for veterinary supplies for the Administration and egulatory Affairs Department. It is further requested that authorization be given to make purchases, as needed, for a 36-month term with two one-year options. These awards are for veterinary supplies to be used in the day-to-day operations at the Administration and Regulatory Affairs Department's Animal Shelter and Adoption Facility.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Twenty-four prospective bidders downloaded the solicitation document from SPD's e-bidding website, and five bids were received as outlined below:
Patterson Veterinary Supplies, Inc.: Award on its low bid for Group I, Line Item No. 1, 14, 19, 27, and 28 (fluid bags, doxycycline, carprofen caplets, earadimite drops, and neomycin solution); and on its low bid meeting specifications for Group I, Line Item Nos. 9, 13, and 16 (sterile ringers, lysine powder and clavamox tablets) in an amount not to exceed $175,530.30.
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Company
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Total Amount
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1.
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Patterson Veterinary Supplies, Inc.
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$175,530.30
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2.
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NAO Global Health, LLC
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$193,194.27
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3.
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MWI Animal Health
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$213,304.86
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4.
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HSB Veterinary Supplies, Inc.
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$449,049.80
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Bayer Healthcare LLC Animal Health Division: Award on its sole bid for Group I, Line Item Nos. 32, 33, 34, and 39 (heartworm drugs for dogs and cats of various sizes) and on its low bid for Group I, Line Item Nos. 37, 38, 40, and 41 (heartworm drugs for dogs and cats of various sizes); and on its low bid meeting specifications for Group I, Line Item Nos. 35 and 36 (heartworm drugs for dogs and cats of various sizes) in an amount not to exceed $384,616.44.
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Company
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Total Amount
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1.
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NAO Global Health, LLC
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$361,533.36
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(Partial Bid/Higher Unit Price/Did Not Meet Specifications)
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2.
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Bayer Healthcare, LLC Animal Health Division
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$384,616.44
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A lower bid was received from NAO Global Health, LLC for Group I, Line Item Nos. 35 and 36 (heartworm drugs for dogs and cats of various sizes), but did not meet specification. Specifically, the Advantix II's 4-pack is intended for cats only.
MWI Animal Health: Award on its low bid for Group I, Line Item Nos. 2, 3, 10, 42, 43, and 44 (veterinary drugs and multi-sized sutures) in an amount not to exceed $543,176.03.
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Company
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Total Amount
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1.
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NAO Global Health, LLC
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$ 74,827.29
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(Partial Bid/Higher Unit Price)
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2.
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MWI Animal Health
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$543,176.03
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3.
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HSB Veterinary Supplies, Inc.
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$543,786.55
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4.
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Patterson Veterinary Supplies, Inc.
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$603,301.45
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HSB Veterinary Supplies, Inc.: Award on its low bid for Group I, Line Item Nos. 5, 6, 8, 11, 17, 18, 23, 24, 25, 29, 30, and 31 (antibiotics, chewable tablets, and veterinary drugs); on its low bid meeting specifications for Group I, Line Item Nos. 20-22 (arthritis drug medications) in an amount not to exceed $554,578.58.
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Company
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Total Amount
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1.
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MWI Animal Health
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$ 71,123.40
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(Partial Bid/Higher Unit Price)
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2.
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HSB Veterinary Supplies, Inc.
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$554,578.58
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3.
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Patterson Veterinary Supplies, Inc.
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$589,029.28
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4.
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NAO Global Health, LLC
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$726,132.21
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A lower bid was received from Nao Global Healthc, LLC for Group I, Line Item Nos. 20 - 22 (arthritis drug medications), but did not meet specifications. Specifically, the lower bid alternate medication was for a count of 60 tablets versus 180 per bottle as specified.
An outline agreement will be established for the low bidders for Group I, LIne Items Nos. 7, 12, and 26 in an amount not to exceed $5,549.08, as the award is less than $50,000.00.
Group I, Line Item No. 4 will not be awarded. This item will be ordered on an as needed basis by the Department. Group I, Line Item No. 15 has been deleted in its entirety at the request of the Department.
M/WBE Participation:
Zero-percentage goal document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed awards require compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, the proposed suppliers do not meet the requirements of HHF designation; no HHF firms were within three percent.
Fiscal Note:
"Funding for this item is included in the FY18 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078."
____________________________________ ____________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
Estimated Spending Authority
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Department
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FY18
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Out Years
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Total
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Administration & Regulatory Affairs
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$331,580.27
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$1,326,321.08
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$1,657,901.35
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