ORDINANCE amending Ordinance No. 2013-0817 to increase the maximum contract amount to a contract between the City and OCHIN, INC, for Clinical Management Information System for the Houston Health Department - $325,000.00 - Equipment Acquisition Consolidated Fund

S69-T24432-A1 – Approve an Amending Ordinance to Contract No. 4600012282 between the City of Houston and Ochin, Inc. to increase the maximum contract amount from $1,647,303.50 to $1,972,303.50 for a Clinical Management Information System (CMIS) for the Houston Health Department. 

Specific Explanation: 
The Director of the Houston Health Department (HHD) and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $1,647,303.50 to $1,972,303.50 for the contract between the City of Houston and Ochin, Inc. for a clinical management information system (CMIS) for the Houston Health Department.

The contract was awarded to Ochin, Inc. on September 18, 2013 by Ordinance No. 2013-817 for a three-year term, with two one-year options in the total amount of $1,647,303.50. The increased spending authority is required to complete the remaining eight (8) months of the contract.  Additional modules were added to the system to comply with State mandates, and more visits were encountered at the sites than originally allocated, which have exhausted the funds on the contract.

The scope of work requires the contractor to provide all supervision, labor, materials, supplies, tools, equipment, software, and incidentals necessary to implement and maintain a CMIS that will interface with various HHD clinics/labs, as well as other public health agencies within the region.  The CMIS will track patient medical records, health history and health related conditions.  Additionally, the contractor will provide training to designated HHD personnel on various functionalities and usage of the CMIS.

MWBE Participation:
Zero-Percentage Goal document approved by the Office of Business Opportunity.

CIP Fiscal Note:
There is no estimated impact to the operating budget as a result of this project.

Contract Awarding Ordinance No. 2013-817; Approved by City Council on September 18, 2013 

Appropriating Ordinance No.:2013-745; approved by City Council on August 21, 2013

$1,647,303.50 - Current maximum contract amount

   $325,000.00 - Equipment Acquisition Consolidated Fund (1800)

$1,972,303.50 – New maximum contract amount