Formal Bids Received for S07-L26199 - Approve an Ordinance awarding a contract to Patriot Performance Management Group, LLC in an amount not to exceed $774,000. for hydraulic external bypass filter systems for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an Ordinance awarding a three year contract with two one-year options to Patriot Performance Management Group, LLC on its low complete bid for hydraulic external bypass filter systems in an amount not to exceed $774,000.00 for the Fleet Management Department.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Nineteen prospective bidders downloaded this solicitation document from SPD’s e-bidding website, and five bids were received as outlined below:
Company Total Amount
Patriot Performance Management Group, LLC $ 774,000.00
Robco Distributors, Inc. $1,113,000.00
Pace Marketing Corporation $1,215,000.00
JP Hose Solutions, LLC dba Pirtek Jersey Village $1,275,000.00
MnI Diesel, Inc. $2,882,919.99
Due to the disparity between the bids, Strategic Procurement Division spoke with a representative of Patriot Performance Management Group, LLC to discuss and review the scope of work for this project. Patriot Performance Management Group, LLC’s representative stated that its bid includes all costs associated with performing the work called for in the specifications. Strategic Procurement Division is confident that the recommended company can perform the specified work for the price bid.
The scope of work requires the contractor to provide all labor, materials, equipment, tools, parts, facilities, supervision and transportation necessary to service hydraulic external bypass systems. Currently, the Department has been utilizing and testing some systems to implement and review the potential cost savings to the City, so they are now ready to fully implement this action.
The intent of this contract is to add hydraulic external bypass filter systems to City vehicles to reduce the cost of maintaining City heavy duty vehicles. This award consists for both oil and hydraulic external bypass systems. These external bypass filter systems save the City money by minimizing the number of oil changes on City vehicles.
M/WBE Subcontracting:
This ITB was issued with an 11% goal for M/WBE participation. Patriot Performance Management Group, LLC has designated the below-named company as its certified M/WBE subcontractor.
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VENDOR NAME
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TYPE OF WORK
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AMOUNT
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%
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DBT Environmental Services EHS
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Hydraulic Repairs
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$85,140.00
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11%
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Pay or Play:
The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the contractor provides health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed awards require compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Patriot Performance Management Group, LLC is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2018 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ordinance No.: 2014-1078.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2018
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OUT YEARS
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TOTAL
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Fleet Management Department
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$154,800.00
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$619,200.00
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$774,000.00
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