S78-N26198 – Approve the sole source purchase from Tiburon, Inc., for software, maintenance support, and services for the conversion from Uniform Crime Report (UCR) to National Incident Based Reporting System (NIBRS) for a total amount not to exceed $644,588.32 for the Houston Police Department.
Specific Explanation:
The Chief of the Houston Police Department and the Chief Procurement Officer recommended that City Council Approve the sole source purchase for software, maintenance support, and services for the conversion from Uniform Crime Report (UCR) to National Incident Based Reporting System (NIBRS) for a total amount not to exceed $644,588.32 for the Houston Police Department (HPD) and that authorization be given to issue a purchase order to Tiburon, Inc.
HPD’s records management system (RMS) currently collects and provides crime data to the Federal Bureau of Investigation via a nationwide program - the Uniform Crime Reports (UCR). NIBRS (National Incident-Based Reporting System) is an incident-based reporting system also used by law enforcement agencies for collecting and reporting crime incident data to the FBI. NIBRS provides a more detailed crime report compared to UCR. UCR and NIBRS are both regulated by the FBI, and over 90% of law enforcement agencies nationwide report crime data to the FBI using either UCR or NIBRS, which makes it difficult to compare crime statistics nationwide.
HPD’s RMS is not equipped to collect and report crime incident data in the NIBRS format. Tiburon, Inc., is the RMS developer and sole proprietor of the system, authorized to make software development and modifications to that code in order to report in NIBRS format.
HPD successfully applied for and received a grant from the Texas Governor Criminal Justice Division (Ord. No. 2016-0900) in the amount of $608,588.32 to fund the conversion.
Tiburon, Inc., is the sole source provider and exclusive manufacturer of the Records Management System (RMS). This application was created by Tiburon, Inc and is maintained only by their staff, now owned by Tri-Tech Inc.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) “a procurement of items that are available from only one source because of patents, copyrights, secrete processes, or natural monopolies” of the Texas Local Government Code for exempt procurements.
MWBE Goal:
M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Pay or Play Program:
This procurement is exempt from the City's Pay or Play Program because the department is utilizing a sole source for this purchase.
Fiscal Note:
Funding for this item is included in the FY2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ordinance No. 2014-1078.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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