S78-N26145 – Approve the sole source purchase from South Western Environmental Equipment Technicians (SWEET) to furnish, deliver and provide training for sludge feed pumps in an amount not to exceed $59,900.00 for the Department of Public Works and Engineering.
Specific Explanation:
The Director of the Department of Public Works and Engineering and the Chief Procurement Officer recommend that the City Council approve sole source purchase to South Western Environmental Equipment Technicians (SWEET) in an amount not to exceed $59,900.00 to furnish, deliver and provide training for sludge feed pumps for the Department of Public Works and Engineering, and that authorization be given to issue a purchase order.
The scope of work requires the supplier to furnish, deliver, and train City personnel on the operation and maintenance of Penn Valley sludge feed pumps for the Department of Public Works and Engineering’s Public Utilities Division located at the City of Houston’s Northgate Wastewater Treatment Plant (WWTP), at 303 Benmar, Houston, Texas 77060. The new sludge feed pumps will replace the existing sludge feed pumps which are out of service, inoperable, and beyond economic repair. These sludge feed pumps provide daily operational reliability and efficiency for the facility’s sludge treatment process, Monday through Friday, year round from 7:30 a.m. to 4:00 p.m. Further, the sludge feed pumps allow the facility to process and dispose of excess bio-solids produced by the wastewater treatment process and are necessary to keep the wastewater treatment plant in compliance with state and federal regulatory agencies.
This purchase consists of two (2) Penn Valley sludge feed pumps which will come with two years warranty against defects in workmanship and materials under normal use, operation and service. The life expectancy is about 10-20 years. The supplier shall have 8 calendar weeks to furnish, deliver and provide sludge pump operation and maintenance training after receipt of the City of Houston purchase order.
South Western Environmental Equipment Technicians (SWEET) is the sole authorized local municipal representative in the state of Texas of Penn Valley Pump Company Inc. and has no other authorized representative providers.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) “a procurement of items that are available from only one source because of patents, copyrights, secrete processes, or natural monopolies” of the Texas Local Government Code for exempt procurements.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance that promotes economic opportunity for Houston businesses and supports job creation. The bid was not solicited because the department is utilizing a sole source contractor for the purchase.
Fiscal Note:
Funding for this item is included in the FY2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ordinance No. 2014-1078.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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