DA-2025-0048 - Approve spending authority in an amount not to exceed $203,214.00 for the sole source purchase of DigitalPaper XE software license renewals, maintenance, support and services for the internal distribution of engineering drawings and other documents from ePlus Software, LLC for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve spending authority in the amount not to exceed $203,214.00 for the sole source purchase of DigitalPaper XE software license renewals, maintenance, support and services for the internal distribution of engineering drawings and other documents and that authorization be given to issue purchase orders, as needed, to ePlus Software, LLC for Houston Public Works (HPW). The requested spending authority is expected to sustain HPW for three (3) years.
This contract consists of DigitalPaper XE software license renewals, maintenance, support and services for the internal distribution and storage of engineering drawings and related documents for HPW. It will provide a secure, centralized, and user-friendly platform for storing, managing, and sharing critical business documents. Additionally, the vendor will provide ongoing software upgrades, security patches, technical support, and technical and end user training for HPW users.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source..." is exempt from the competitive requirements for purchases.
M/WBE Participation:
M/WBE Zero Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2026 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jedediah Greenfield, Chief Procurement Officer
Finance/ Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2026
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OUT YEARS
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TOTAL
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Houston Public Works
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$76,138.00
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$127,076.00
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$203,214.00
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