ORDINANCE appropriating $2,000,000.00 out of Airports Renewal and Replacement Fund; approving and authorizing Derivative Contract with COTTON COMMERCIAL USA, INC through Choice Partners Cooperative to provide On-Call Restoration and Build-Back Services for Disaster Mitigation with Restoration; providing a maximum contract amount - 5 Years

SR1658222694 – Approve an ordinance appropriating $2,000,000.00 out of the Airports Renewal and Replacement Fund (8010); approve and authorizing a Derivative Agreement in an amount not to exceed $10,000,000.00 between the City of Houston and Cotton Commercial USA, Inc. through Choice Partners  Cooperative for a five (5) year contract term, for the restoration and build-back services at George Bush Intercontinental Airport/Houston (IAH), William P. Hobby Airport (HOU), Ellington Airport (EFD), and other Houston Airport System (HAS) buildings.

SPECIFIC EXPLANATION:

The Director of the Houston Airport System and the Chief Procurement Officer recommend that City Council approve an ordinance appropriating $2,000,000.00 out of the Airports Renewal and Replacement Fund (8010); approve and authorizing a Derivative Agreement in an amount not to exceed $10,000,000.00 between the City of Houston and Cotton Commercial USA, Inc. through Choice Partners  Cooperative for a five (5) year contract term, for the restoration and build-back services at George Bush Intercontinental Airport/Houston (IAH), William P. Hobby Airport (HOU), Ellington Airport (EFD), and other Houston Airport System (HAS) buildings. In future years, it is anticipated that additional appropriations totaling no more than $8,000,000.00 will be requested from the Airports Renewal and Replacement Fund (8010).

The scope of work requires the Contractor to provide all labor, materials, equipment, permits, transportation, insurance, and management required to perform emergency and non-emergency restoration and build-back services. Services include, but are not limited to:

·         Water damage restoration

·         Fire and smoke restoration

·         Abatement services for mold, asbestos, lead or other hazmat

·         Moisture Control Services

·         Restoration Services

·         Microbial Remediation

·         Debris Removal and Demolition

·         Electric Restoration and Telecommunications Recovery

·         Industrial Equipment Restoration

·         Media Recovery

·         Project Management

·         Pre-Catastrophe Registration

·         Document, Books, & Vital Records Recovery

·         HVAC Decontamination & Cleaning

Emergency Response Requirements:

·         Available 24 hours per day, 7 days per week, 365 days per year

·         Two-hour mobilization requirement for emergencies

·         Emergency work authorized with a pre-approved not-to-exceed amount

·         Non-emergency work requires a Letter of Authorization (LOA)

·         Work completion timeframe: up to 180 days per LOA, unless otherwise approved

Due to unforeseen or unpreventable events, HAS facilities may sustain significant damage to infrastructure and building systems. This contract allows for immediate mobilization following severe events to provide emergency response, restoration, and reconstruction. These services are essential to ensure airport operations resume quickly, minimizing operational disruptions and safeguarding critical airport functions.

This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.

M/WBE Participation:

This service was issued as a goal-oriented contract with a 34 % M/WBE participation level. Cotton Commercial USA, Inc., has submitted a plan indicating that it will utilize the below-named companies as their certified M/WBE subcontractors.

Pay or Play Program:

This procurement is exempt from the City’s ‘Pay or Play’ Program because the department is utilizing a purchasing cooperative for this purchase.

Hire Houston First:

This procurement is exempt from the City's Hire Houston First ordinance.  Bids/ proposals were not solicited because the department is utilizing an Interlocal/ Cooperative Purchasing Agreement for this purchase.

Fiscal Note:

No significant Fiscal Operating impact is anticipated as a result of this project.

Amount and Sourcing of Funding:

$2,000,000.00 Airports Renewal and Replacement Fund - Fund 8010