**PULLED – This item will not be considered on Wednesday November 19, 2025

APPROVE spending authority in an amount not to exceed $5,000,000.00 for Maintenance, Repair and Testing for Emergency Power Units through the Interlocal Agreement for Cooperative Purchasing for Various Departments, awarded to CLIFFORD POWER SYSTEMS, INC - Enterprise and Other Funds

P12-SR1613827985 - Approve spending authority in the amount not to exceed $5,000,000.00 for maintenance, repair and testing for emergency power units through the Interlocal Agreement for Cooperative Purchasing with Buyboard vendor Clifford Power Systems, Inc. for various departments.

Specific Explanation:

The Director of the General Services Department (GSD) and the Chief Procurement Officer recommend that City Council approve the

purchase of maintenance, repair and testing of emergency power units in the amount not to exceed $5,000,000.00 through the Buyboard Purchasing Cooperative vendor Clifford Power Systems, Inc. for various departments.

The scope of work requires the Contractor to furnish all personnel, management, supervision, labor, equipment, tools, materials, supplies, and transportation necessary to provide maintenance and repair of generators. There is an urgent need to secure a contract for natural disaster preparedness and to ensure a contract and to ensure timely response to generator failures. Additionally, this contract will serve to meet the preventive maintenance requirements of the generators.

This recommendation is made pursuant to subsection 271.102 (c) of the Texas Local Government Code, which provides that “a local government that purchases goods and services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”

MWBE Subcontracting:

This spending authority is awarded as a contract specific goal oriented award with an 8% MWBE participation level.  Clifford Power Systems, Inc. has designated the below-named company as its certified MWBE subcontractor.  

Pay or Play Program:

This procurement is exempt from the City’s ‘Pay or Play’ program because the department is utilizing a purchasing cooperative for this purchase.

Hire Houston First:

This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a Cooperative Purchasing Agreement for this purchase.

Fiscal Note:

Funding for this item is included in the FY2026 Adopted Budget.  Therefore, no Fiscal Note is required as stated in the Financial Policies.

________________________________                ______________________________

Jedediah Greenfield, Chief Procurement              Department Approval Authority                 

Officer Finance/Strategic Procurement Division

ESTIMATED SPENDING AUTHORITY

$3,731,180.00 – M.R.R. (Maintenance, Renewal and Replacement Fund) (2105)

$83,920.00 – Central Service Revolving Fund (1002)

$100,000.00 –Fleet Management Fund (1005)

$1,084,900.00– Water and Sewer System Operating Fund (8300)

$5,000,000.00 - TOTAL