S17-H21111 - Approve the spending authority for the purchase of a citywide Cisco SMARTnet maintenance agreement in the total amount not to exceed $1,549,520.00 for Houston Information Technology Services and Houston Airport System.
Specific Explanation:
The Interim Chief Information Officer and the Chief Procurement Officer recommend that City Council approve spending authority for the purchase of a citywide Cisco SMARTnet maintenance agreement in the total amount not to exceed $1,549,520.00 through the Texas Department of Information Resources (DIR) for Houston Information Technology Services (HITS) and the Houston Airport System (HAS) and that authorization be given to issue purchase orders, as needed, to DIR’s Go Direct Vendor, NWN Corporation.
The purchase of this maintenance agreement will provide the City with coverage for Cisco® network voice and data systems including: routers, switches, firewalls, virtual private network devices and UCS devices. Additionally, this coverage will provide the City with a single renewal date for all items covered within the maintenance agreement. HITS consolidated the purchase of SMARTnet maintenance for Cisco equipment, whereby the City garnered immediate cost savings because of the volume purchase; which qualifies the City for upgraded service level programs. The term of this maintenance agreement shall be effective for the period of 12 months and the City will receive a 18% discount.
Under the terms of this maintenance agreement, the contractor shall be required to provide the following:
- Hardware replacement in case of failure
- Replacement of covered devices in a timely manner
- Configuration assistance on covered hardware
- Prorated coverage for new hardware to maintain a single renewal date
- Telephone support 24 hours a day, 7 days a week, 365 days a year
M/WBE Subcontracting:
The contracts between the Texas Department of Information Resources and its vendors do not require an M/WBE goal; however, NWN Corporation, Inc. has designated the below company as their M/WBE subcontractor pending the vendor’s certification by the Office of Business Opportunity.
Name Type of Work Percentage
LyncServices. Services 50%
Technologies
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement.
Fiscal Note:
Funding for this items is included in the FY17 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ordinance 2014-1078.
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John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division