AMEND MOTION #2013-525, 7/31/13, TO EXTEND payment and expiration date for 90 days of three Microsoft Enterprise Agreements and TO INCREASE spending authority from $1,278,661.26 to $1,920,229.86, awarded to SHI GOVERNMENT SOLUTIONS, INC for the Houston Airport System

Background:

In July 2013, the Houston Airport System entered into a three (3) year Microsoft Enterprise License Agreement (“MLA”) for software licenses, software maintenance, and technical support for the fleet of airport servers, desktop and laptop computers.  The purpose of this agreement is to maintain volume licensing compliance and to provide Microsoft technical support for airport computing systems.

Specific Information:

The Director of the Houston Airport System and the Chief Procurement Officer recommend that City Council (1) authorize and approve a ninety (90) day extension to the MLA authorized by Motion 2013-0525 and (2) that authorization be given to issue additional purchase orders, as necessary, to DIR’s Go-Direct Vendor SHI, Inc. in an amount not to exceed $1,920,229.86.  Microsoft only allows for one reseller/servicer of its licenses and software upgrades and SHI, Inc. is the current provider and has replaced Dell, Inc. as the designated reseller/servicer through DIR.

The amendment extends the MLA ninety (90) days to align the Houston Airport System contract with other City department Microsoft Enterprise Agreements (June 30, 2016 to September 30, 2016). 

The spending authority must be increased by $641,568.60 from $1,278,661.26 to a revised contract maximum of $1,920,229.86 to purchase additional software licenses in accordance with the contract requirements.

Spending Authority Requested:

$  491,491.80      Year 3 final license purchase in accordance with contract requirements through June 30, 2016

$  150,076.80      Additional licenses and support for extended term through September 30, 2016

$  641,568.60      Total spending authorization requested

Pay or Play Program:

This procurement is exempt from the City’s Pay or Play Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.  

Hire Houston First:

This procurement is exempt from the City’s Hire Houston First Ordinance.  Bids/Proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.

M/WBE Subcontracting:

M/WBE Zero Percent Goal document approved by HAS Office of Business Opportunity.

Rhonda Arnold     2/233-1618    

Lisa Kent              2/233-1971