Background:
An ordinance approving and authorizing a fifth amendment to the contract between the City of Houston and The CNA Corporation to extend the contract term from July 26, 2016 to July 26, 2021 and to amend scope of work and increase the maximum contract amount from $4,282,722.00 to $5,663,977.06 for the Threat and Hazard Identification and Risk Assessment (THIRA) for the Mayor’s Office.
Specific Information:
The Mayor’s Office and the Chief Procurement Officer recommend that City Council approve an amending ordinance authorizing a fifth amendment to the contract between the City of Houston and The CNA Corporation, to extend the contract term from July 26, 2016 to July 26, 2021, amend scope of work and increase the maximum contract amount from $4,282,722.00 to $5,663,977.06 for the Threat and Hazard Identification and Risk Assessment (THIRA) for the Mayor’s Office.
The initial contract was awarded by council on March 11, 2009 by Ordinance No. 2009-220 for a five-year term with three one-year options, in the amount not to exceed $2,509,444.00. 1) On June 3, 2009, Ordinance No. 2009-220 was amended by Ordinance No. 2009-491 to include additional professional services and to increase the contract not to exceed amount from $2,509,444.00 to $2,586,760.00 (an increase of $77,316.00); 2) On August 11, 2010, Ordinance No. 2009-491 was amended by Ordinance No. 2010-647 to include additional professional services and to increase the not to exceed amount from $2,586,760.00 to $3,877,193.00 (an increase of $1,290,433.00); 3) On March 7, 2012 Ordinance No. 2010-647 was amended by Ordinance No. 2012-206 to include additional professional services and to increase the contract not to exceed amount from $3,877,193.00 to $4,176,615.00 (an increase of $299,422.00); 4) On July 11, 2012, Ordinance 2012-206 was amended by Ordinance No. 2012-636 to include additional professional services and to increase the contract not to exceed amount from $4,176,615.00 to $4,282,722.00 (an increase of $106,107.00). A total of four amending ordinances have been issued and expenditures as of June 6, 2016 totaled $4,282,722.00.
In preparation for the next cycle of Threat Hazard Identification and Risk Assessment (THIRA) and State Preparation Report (SPR) process, the Mayor’s Office of Public Safety and Homeland Security conducted a review of the current contractor services. The review was conducted in a multi-step process utilizing Houston Galveston Area Council (HGAC) Buy Board to access the qualifications, pricing and historical performance, value and specific capabilities of the following six (6) contractors:
- AMEC Environmental & Infrastructure
- The CNA Corporation
- Innovative Emergency Management, Inc
- Tetra Tech, Inc.
- True North Emergency Management, LLC
- Witt/O’Brien’s LLC
The CNA Corporation was the most qualified because they have a unique understanding of the Houston region, our capabilities and risk. In addition, they provided competitive rates and best overall value.
The scope of work requires the contractor to provide all labor, materials, equipment, transportation, and supervision necessary for threat and hazard identification and risk assessment.
M/WBE Subcontracting:
The RFP solicitation was advertised with a 0% goal for MWBE participation.
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, the contractor will provide health benefits to eligible employees in compliance with City policy.
Hire Houston First:
Hire Houston First does not apply to this expenditure, because it involves the use of federal funds and is subject to specific procurement rules of the federal government.
Fiscal Note:
Funding for this item is included in the FY 16 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
______________________________________ ___________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
Estimate Spending Authority:
|
Department
|
FY2017
|
Out Years
|
Total
|
|
Mayor's Office
|
$181,255.06
|
$1,200,000.00
|
$1,381,255.06
|