S17-H25848 - Amend motion 2015-813, to extend the payment and expiration date of three Microsoft Enterprise Agreements term for 90 days and approve the payment of a fourth Enterprise Agreement to SHI Government Solutions, Inc. for the Houston Information Technology Services.
SPECIFIC EXPLANATION:
The Interim Chief Information Officer and the Chief Procurement Officer recommend that City Council approve a motion to amend motion 2015-813, previously approved, to extend the payment and expiration date of three Microsoft Enterprise Agreements term for 90 days and approve the payment of a fourth Enterprise Agreement to SHI Government Solutions, Inc. through the Texas Department of Information Resources for a total amount of $916,239 .85.
The extension of the payment date for these three agreements, from June to September 2016, will allow for the co-termination and consolidation into one Master Enterprise Agreement beginning FY2017. Additionally, the fourth Enterprise Agreement is the purchase payment that will transition this agreement into software assurance (maintenance) allowing for it to be consolidated into the Master agreement
In 2009, HITS on behalf of the City of Houston, negotiated and entered into a tiered, multi-year Microsoft Enterprise License Agreement to purchase licenses and software maintenance for the fleet of city PCs. The purpose of this agreement was to continue the process of updating the City’s technology to current software standards and ensure that the City remains in compliance with stringent software licensing requirements.
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Enterprise Agreement
|
Duration
|
Payment Amount
|
|
8434907
|
3 months
|
$304,239.85
|
|
5909411
|
3 months
|
$100,086.30
|
|
8575900
|
3 months
|
$148,062.20
|
|
6467965
|
Annual
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$363,851.50
|
|
Total
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|
$916,239.85
|
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement.
M/WBE Participation:
M/WBE Zero Percentage Goal document approved by the Office of Business of Opportunity.
____________________________________ ___________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division