Formal Bids Received for S30-L25619- Approve an ordinance awarding a contract to Alfa Laval Inc., on its sole bid in an amount not to exceed $2,334,091.06 for maintenance and repair of belt filter press services for the Department of Public Works and Engineering.
Specific Explanation:
The Director of the Department of Public Works and Engineering and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year contract with two one-year options, to Alfa Laval Inc., on its sole bid in an amount not to exceed $2,334,091.06 for maintenance & repair of belt filter press services for the Department of Public Works and Engineering.
The Scope of work requires the contractor to provide all labor, supervision, materials, supplies, equipment and tools necessary to provide semi-annual preventative maintenance inspections on twenty-two belt filter press assemblies and related equipment at the ten wastewater treatment plants within the City. The contractor is also required to repair and replace those parts needed to ensure that the belt filter press assemblies operate efficiently, safely and at an optimum level at all times.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Twenty-three prospective bidders downloaded the solicitation document from SPD’s e-bidding website and one bid was received. Prior to issuing the solicitation, the Strategic Procurement Division canvassed the City’s registered vendor data base, as well as the market, to identify potential bidders who could possibly provide the type of services needed. As a result, seventy nine (79) potential bidders were identified and notified of the Invitation to Bid (ITB). Subsequent to the receipt of the bids, prospective bidders were contacted to determine the reason for the limited response to the ITB. Some potential respondents advised that the size of the project was beyond the capabilities of their company. Therefore, they elected not to submit a bid. Based on the information that was obtained when a market analysis was performed we were able to ascertain that the pricing is reasonable and in line with the rates being charged to other municipalities.
Pay or Play Program:
The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case Alfa Laval Inc., will provide health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case Alfa Laval Inc., does not meet the requirements for HHF designation.
M/WBE Participation:
M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity.
Fiscal Note
Funding for this item is included in the FY2017 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
______________________________________ _________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
Estimated Spending Authority
|
DEPARTMENT
|
FY17
|
OUT YEARS
|
TOTAL
|
|
Public Works & Engineering
|
$120,000.00
|
$2,214,091.06
|
$2,334,091.06
|