S17-H23941-A1 Approve an amending ordinance authorizing a first amendment to the sole source contract between Gartek Technologies, Inc. and the City of Houston to extend the contract term for the Department of Pubic Works and Engineering.
SPECIFIC EXPLANATION:
The Director of the Department Public Works & Engineering and the Chief Procurement Officer recommend that City Council approve an amending ordinance authorizing a first amendment to sole source contract between Gartek Technologies, Inc. and the City of Houston to extend the contract term from July 19, 2016 through July 18, 2018 for the maintenance and development of the integrated land management system for the Department of Public Works & Engineering. The Chief Procurement Officer may terminate this contract at any time upon 30-days written notice.
This contract was awarded on June 22, 2011 by Ordinance 2011- 498 for a three-year term, with two one-year options in the total amount of 5,200,000.00. Expenditures as of April 13, 2016 totaled $2,627,727.50.
The scope of work requires the contractor to provide all labor, materials, equipment and supervision to support, service and maintain the ILMS. The ILMS maintains the detail records of all inspections, certificates of occupancy and permits issued for all private construction projects in the City. Furthermore, the ILMS provides the ability for the PWE systems to interface with each other and with the systems outside the City through the internet. Access to the ILMS is also provided to the Houston Permitting Center's Point of Sale, the Neighborhood Protection Division, Legal Department, Fire Department, Police Department, Health and Human Services Department, Customer Service Response Center, Solid Waste Management Department and the Plan Review Sections of PWE. The various departments use the ILMS to review enforcement activities and the status of properties throughout the City.
Under the terms of the contract, the contractor shall be required to provide the following services:
- Perform a technical review of ILMS and update the development platform as needed to maintain current standards
- Design, modify or build additions, subsystems and modules
- Create a software program that provides a security matrix for ILMS and security screens
- Design the security for web permit issuing interface
- Continue and extend to the City a non-exclusive, non-transferable, irrevocable, perpetual license to all software programs developed and installed on the ILMS system
- Provide support services during the operation hours of 5:30 A.M. - 8:00 P.M., Central Standard Time, Monday - Friday, excluding weekends and City holidays
- Perform five business days of on-site application review service and two after-hours service calls for each annual maintenance cycle during the term of the contract.
Hire Houston First
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
MWBE Participation
M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity.
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John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division