S19-L25704-A1 - Approve spending authority for elevators and escalators maintenance and repair services in an amount not to exceed $5,403,326.12 through the Master Intergovernmental Cooperative Purchasing Agreement with U.S. Communities for various Departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve spending authority in an amount not to exceed $5,403,326.12 for a thirty-three month period through the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with U.S. Communities for elevators and escalators maintenance and repair services for General Services, Solid Waste Management and Parks and Recreation Department's and the Department of Public Works and Engineering, and that authorization be given to make purchases using purchase orders and/or the City's Purchasing Card, as needed, to U.S. Communities' Lead Public Agency contractor Kone, Inc.
The MICPA with U.S. Communities' Lead Public Agency contractor will provide all supervision, labor, replacement parts, equipment, materials, tools, expendable items, supplies, training and transportation necessary to provide preventative maintenance and repair services for elevators and escalators in buildings managed by General Services, Solid Waste Management and Parks and Recreation Department's and the Department Public Works and Engineering. The City's current contractor, EMR Elevator, Inc. is only performing preventative maintenance services and will not perform any call-out services. Additionally, the contractor shall be required to perform all work in strict accordance with the current and future City Building and American National Standards Institute of Elevator Codes. The utilization of MICPA allows the City to leverage numerous existing U.S. governmental contracts with over 90,000 participating agencies with an estimated purchasing power value of $1.5 billion annually.
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' Ordinance regarding health benefits for employees of City contractors. This procurement is exempt from the City’s ‘Pay or Play’ Program because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.
Hire Houston First:
This procurement is exempt for the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.
M/WBE Participation:
M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity
This recommendation is made pursuant to Chapter 791 of the Texas Local Government Code for exempt procurement.
__________________________________ ___________________________________
John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY 2016
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OUT YEARS
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TOTAL
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General Services Department
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$10,000.00 |
$833,324.00
|
$843,324.00
|
|
Public Works and Engineering
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$1,057,555.12
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$3,446,912.00
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$4,504,467.12
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Solid Waste Management
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$5,140.00
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$14,860.00
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$20,000.00
|
|
Parks and Recreation
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$1,535.00
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$34,000.00
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$35,535.00
|
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TOTAL AMOUNT
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$1,074,230.12
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$4,329,096.00 |
$5,403,326.12
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