S19-E25772 - Approve purchase of Tier 3 Management Services and DriveCam Online Subscription Services from the GSA 70 contract through the Cooperative Purchasing Program for the Solid Waste Management Department.
Specific Explanation:
The Director of the Solid Waste Management Department and the City Purchasing Agent recommend that City Council approve the purchase of Tier 3 management services and DriveCam online subscription services for a 12-month period in the total amount of $166,320.00 from the General Services Administration (GSA) Schedule 70 Contract through the Cooperative Purchasing Program under Section 211 of the E-Government Act of 2002 for the Solid Waste Management Department, and that authorization be given to issue a purchase order to the GSA contractor, Lytx, Inc.
In June and September 2010, the Department purchased 187 and 40 DriveCam video event recorders (VERs), respectively, of which 224 were installed in its automated sideloaders and heavy trash tractor-trailer fleet; the remaining three are used as replacements when VERs are sent out for warranty repair. In May of 2012, the Department purchased 80 VERs that completed the upfitting of the Department’s heavy vehicle fleet of automated sideloaders, automated recycling, recycling split body, rearloaders, roll-offs and the heavy trash tractor-trailer fleet. Currently, the Department has 330 VERs in its inventory.
The 12-month renewal of Tier 3 management services and DriveCam online subscription services will allow for the continued operation of the video event recording system, which monitors unsafe or risky driving behavior of the Department’s drivers and documents occurrences of heavy braking or quick stops and vehicle impacts. Such behavior is then transmitted to the DriveCam Office for review and filtering for relevant events. If poor driving behavior or contact with an object is noted, DriveCam provides a 12-second video to the Department for review and follow-up action, if required.
The scope of work requires the contractor to provide Tier 3 management services, which includes cellular upload, data hosting, equipment monitoring, event review services, program results and reporting for each VER. In addition, the contractor will continue to provide online DriveCam software, software updates and technical support.
Pay or Play Program:
This procurement is exempt from the City's 'Pay or Play' program because the department is utilizing an interlocal or Cooperative Purchasing Agreement for this purchase.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/Proposals were not solicited because the department is utilizing an Interlocal Agreement or Cooperative Purchasing Agreement for this purchase.
M/WBE Subcontractor:
M/WBE Zero Percentage Goal document approved by the Office of Business Opportunity.
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Calvin D. Wells, City Purchasing Agent Department Approval Authority Signature
Finance/Strategic Procurement Division