Formal Bids Received for S30-L25568- Approve an ordinance awarding a contract to PEXX, Inc., on its best value bid in an amount not to exceed $779,692.96 for repair and maintenance of communication towers for the Houston Information Technology Services Department (HITS).
Specific Explanation:
The Interim Director of the Houston Information Technology Services Department (HITS) and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year contract with two one-year options, to PEXX, Inc., on its best value bid for a total amount not to exceed $779,692.96 for repair and maintenance of communication towers for the Houston Information Technology Services Department. The Chief Procurement Officer or Director may terminate this contract at any time upon 30-days written notice to the contractor.
The scope of work requires the contractor to provide all personnel, management, supervision, transportation, equipment and to provide repair and maintenance on communication towers for the Information Technology Services Department. The contractor shall perform thorough diagnostic testing and troubleshooting of the suspected defective part(s) and/or component(s) to warrant or justify the need for any replacement parts. Documentation of diagnostic test results shall be required whenever the contractor determines a need for replacement parts. Adherence to the manufacturer(s) testing and troubleshooting procedures is mandatory. Contractor will take before and after pictures of replaced N-Connectors and all work performed on tower.
This Best Value Bid (BVB) was advertised in accordance with the requirements of the State of Texas bid laws. Forty-three prospective bidders downloaded the solicitation document from SPD's e-bidding website, and as a result, best value bids were received from PEXX, Inc., Motorola Solutions, Inc., Sky Climber Tower Solutions. The evaluation committee was compromised of evaluators from Houston Information Technology Services Department. The best value bids were evaluated based upon the following criteria:
- Expertise / Experience / Qualification
- Financial Strength of Offeror
- MWBE Participation
- Conformance to BVB Requirements
- Cost
PEXX, Inc., was deemed as the best value respondent for repair and maintenance services of communications towers.
M/WBE Subcontracting:
This invitation to bid was issued as a goal-oriented contract with an 11% goal for M/WBE participation level. PEXX, Inc., has designated the below-named company as its certified M/WBE subcontractor.
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Name
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Type of Work
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Dollar Amount
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Total
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E/A Electrical Automation
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Electrical Installation
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$85,766.22
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11%
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The Office of Business Opportunity will monitor this award.
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, PEXX Inc., will provide health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Pexx, Inc., is a designated HHF company, but they were the successful awardee without application of the HHF preference.
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John J. Gillespie, Chief Procurement Officer Department Approval Authority Signature
Finance / Strategic Procurement Division
Estimated Spending Authority
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Department
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FY16
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Out Years
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Total Amount
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HITS
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$10,000.00
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$769,692.96
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$779,692.96
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