ORDINANCE appropriating $623,350.00 out of Equipment Acquisition Consolidated Fund and approving, authorizing, and awarding contract between the City of Houston and AURIGO SOFTWARE TECHNOLOGIES, INC for Design and Construction Project Management Software System for the General Services Department; providing a maximum contract amount – 3 Years with two one-year options - $1,002,100.00

Request for Proposal for S51-T25321: Approve an ordinance authorizing the appropriation of $623,350.00 out of the Equipment Acquisition Consolidated Fund (1800) and approve an ordinance awarding a contract to Aurigo Software Technologies, Inc. in the maximum contract amount of $1,002,100.00 for Consulting Services for the installation of a Project Management Software System for the General Services Department.

Specific Explanation:
The Director of the General Services Department (GSD) and the City Purchasing Agent recommend that City Council approve an ordinance authorizing the appropriation of $623,350.00 from the Equipment Acquisition Consolidated Fund (1800) and award a three-year contract, with two one-year options, to Aurigo Software Technologies, Inc. in an amount not to exceed $1,002,100.00, for the installation of a design and construction project management software system for the General Services Department. The City Purchasing Agent and/or the General Services Department Director may terminate this contract at any time upon 30-days written notice to the contractor.

The scope of work requires the contractor to provide all labor, material, and supervision required to implement Masterworks a Capital Project Management Software (CPMS) solution, which will provide an integrated cloud-based software system that combines project management and project planning, with many other aspects for managing capital construction projects. The software solution will provide for managed workflows, supports collaboration, reporting, and performance, and document management. The CPMS solution will be used for design and construction projects, which will provide the department with the ability to efficiently manage documents, track budgets, monitor and modify schedules, and communicate across all projects. The software is designed to assist with increasing productivity, accountability, and control costs and schedules, which will ultimately maximize the use of time.

This Request for Proposal (RFP) was advertised in accordance with the requirements of the State of Texas bid laws, and as a result, responses were received from five (5) firms: Atser LLP, Aurigo Software Technologies, Inc., e-Builder, Inc., Foresee Consulting, Inc. and PM Web. The evaluation committee was comprised of five evaluators from the General Services, Health and Human Services, and Houston Information Technology Systems Departments. The proposals were evaluated based upon the following criteria:

1. Responsiveness of Proposal and compliance with all the submission requirements of the RFP.

2. Technical Competence

    a. Ability to Provide an Integrated Project Management Tool
    b. Ability to Support Multiple Division Interfaces and Formats
    c. Implementation Plan
    d. Training Plan
    e. Reporting Tool

3. Expertise/Experience Qualifications of the Proposer
4. Product Demonstration in Current Client Environment
5. Price Proposal
6. Financial Strength and Stability of the Proposer
7. M/WBE Participation

Aurigo Software Technologies, Inc. received the highest overall rating and was deemed the best qualified to meet the requirements of the RFP

M/WBE Subcontracting:
This RFP was issued with an 11% goal for M/WBE participation. Aurigo Software Technologies, Inc. has designated the below-named company as its certified M/WBE subcontractor:

The contract will be monitored by the Office of Business Opportunity.

Pay or Play Program:
The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the contractor provides health benefits to eligible employees in compliance with City policy.

Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case Aurigo Software Technologies, Inc. does not meet the requirements for HHF designation; no HHF firms were within three percent.

__________________________________                ___________________________________

Calvin D. Wells, City Purchasing Agent                     Department Approval Authority Signature

Finance/Strategic Procurement Division

$   623,350.00 Equipment Acquisition Consolidated Fund (1800)

$   378,750.00 General Fund (1000) (Provided in Out-Years)

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$1,002,100.00 Total