SUBJECT: Additional Appropriation to Professional Engineering Services Contract between the City and Halff Associates, Inc. for Storm Water Engineering Program Support (SWEPS), WBS No. M-430220-0004-3.
RECOMMENDATION: (Summary) Approve an ordinance appropriating additional funds to the Professional Engineering Services Contract with Halff Associates, Inc.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Storm Drainage Capital Improvement Plan (CIP) and is required to assist the City with implementation of drainage and paving improvement projects to reduce the risk of structural flooding.
DESCRIPTION/SCOPE: This project consists of project management and staff augmentation, technical services and support, and engineering design services. The specific scope, budget, and schedule shall be established for each separate work order prior to authorization of the project by the City.
LOCATION: The project location and limit shall be established by each separate work order.
PREVIOUS HISTORY AND SCOPE: City Council approved the original contract on June 24, 2015, Ordinance Number 2015-0621 with Halff Associates, Inc. Under this contract, the Consultant has provided support to the Storm Water Engineering Program through project management, staff augmentation, and technical support services during Fiscal Year 2016.
SCOPE OF THIS ADDITIONAL APPROPRIATION AND FEE: The requested additional appropriation will accomplish the following: Continuation of project management, staff augmentation, technical support services, and engineering design services through Fiscal Year 2017.
The total requested appropriation is $2,762,000.00 to be appropriated as follows: $2,380,496.00 for contract services and $381,504.00 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Consultant provides health benefits to eligible employees in compliance with City policy.
M/WBE INFORMATION: The M/WBE goal for the project is set at 24%. The original Contract amount totals $2,710,954.00. The Consultant has been paid $83,568.96 (3.08%) to date. Of this amount, $41,924.98 (50.17%) has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $5,091,450.00. The Consultant proposes the following plan to meet the M/WBE goal:
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Name of Firms
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Work Description
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Amount
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% of Total Contract
|
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Paid Prior M/WBE Commitment
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$ 41,924.98
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0.83%
|
|
Unpaid Prior M/WBE Commitment
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$748,075.02
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14.69%
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1.
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Isani Consultants, L.P.
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Construction Management and Engineering Services
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$150,000.00
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2.95%
|
|
2.
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Watearth, Inc.
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Water Resource Engineering
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$ 25,000.00
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0.49%
|
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3.
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KIT Professionals, Inc.
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Engineering Consulting
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$295,000.00
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5.79%
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|
|
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TOTAL
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$1,260,000.00
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24.75%
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