BASSCO SERVICES, INC for Jet-A and AVGAS Hose Reel Units and Associated Equipment for Fleet Management Department - $7,022.00 General Fund for a total amount of $92,700.00

This item should only be considered after passage of Item 11 above

Formal Bids Received for S63-N25883 – Approve an award to Bassco Services, Inc., on its low bid in an amount not to exceed $92,700.00 for the Purchase of Jet-A and AVGAS Hose Reel Units and Associated Equipment for the Fleet Management Department.

SPECIFIC EXPLANATION:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to Bassco Services, Inc. on its low bid in an amount not to exceed $92,700.00 to furnish and deliver Jet-A and AVGAS hose reel units and associated equipment for the Fleet Management Department, and that authorization be given to issue a purchase order.

This project was advertised in accordance with the requirements of the State of Texas bid laws. Thirty-seven prospective bidders downloaded the solicitation document from SPD’s e-bidding website and four bids were received as outlined below:

    COMPANY                                        BID TOTAL
1. Bassco Services, Inc.                      $92,700.00
2. Globe Electric Supply, Inc.                $98,544.34
3. Middle East Engineering, LLC.          $99,936.00
4. JGB Enterprises                                $152,000.00

This purchase consists of two (2) JET-A and two (2) AVGAS hose reel units and associated equipment for the City of Houston’s, Houston Police Department (HPD) Helicopter Division, located at 8402 Larson Street, Houston, TX 77061. The JET-A and AVGAS hose reel units will replace the existing hose reels which are in disrepair and require constant maintenance. The new units would allow personnel to safely fuel HPD Helicopters so that any functions associated with helicopter use can be performed. The JET-A and AVGAS hose reel units shall be delivered to the HPD Helicopter Division and installed by City contractor. The units will come with a one year warranty and life expectancy of 10-15+ years. The supplier shall have 60 calendar days to furnish and deliver four (4) units after receipt of the City of Houston Purchase Order.

M/WBE Participation:
This procurement is exempt from the City’s M/WBE subcontracting goals as the total project expenditure does not exceed the City’s $100,000.00 threshold.

Hire Houston First:
The proposed contract requires compliance with the City’s “Hire Houston First” (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, the proposed suppliers do not meet the requirements of Hire Houston First; no Hire Houston First firms were within five percent.

Fiscal Note:

Funding for this item is included in the FY 17 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.

$85,678.00 – Fleet/Equipment Special Revenue (9002)
$7,022.00 – General Fund (1000)

____________

$92,700.00 - Total